How to Track Tyre Stock, Fitting Jobs and Warranty

A size alone is not a stock line in a tyre shop. The same size comes in several brands, and each brand has its own patterns and load ratings. Each combination gets its own count and rack location.

Set a reorder level on the sizes that move. A size that falls below it shows on the owner’s screen. The counter looks up stock before quoting, so nobody promises a tyre that is not on the rack.

Purchase staff receive stock against a distributor order. The count rises when the tyres are received, not when the order is raised.

Every tyre carries a code on its sidewall that gives the week and year it was made. Enter that code and the serial when stock is received. Enter them again when the tyre is sold.

Age can then be read from one record. The report of tyres in stock by size, age and rack shows what has sat longest. Old stock can be sold first or priced on purpose.

The same week and serial show on the invoice. They are also what a warranty claim needs later.

A fitting visit opens a job card against the registration number. The card lists the tyres, the services, the technician and the bay. Each step is marked done as the work finishes.

Alignment readings and balancing weights are saved before and after. The odometer reading is saved too. A technician can see what the last visit found.

Over time the vehicle record shows the tyres fitted and the visit history. The owner reads fitting and alignment jobs by technician. Counter staff open the card, and bay technicians work from the queue for their bay.

When a tyre fails, find the sale from the vehicle number or the serial. The invoice, the manufacture week and the fitting job are then in one place. Log the claim against them.

Attach inspection notes, and follow the claim to the maker’s decision. Open and settled claims appear in one report. The owner can see what is waiting on which maker.

What a maker accepts is for the maker. The shop’s part is a clear record of what was sent and when.

Three decisions come first. List the sizes, brands and patterns you stock. Decide how rack locations are named. Settle how you take warranty claims to each maker, since practice differs from one maker to another.

A small shop with a handful of sizes, no fitting bay and no credit customers may not need this yet. A notebook and UPI can do. GullySystem will say so plainly in the free technology audit.

If most of the business is spare parts and batteries, Auto Parts Shop Management Software fits better.