Build an aerospace parts system around your drawings, your inspection records and your serial numbers.
Aerospace and defence parts are made to a controlled drawing and released with a record. The customer wants to see which revision was cut, who inspected it and which material went in.
Those records are normally kept in several places. The drawing sits with engineering, and the programme with the machinists. First article reports are in documents, and certificates from material and plating suppliers are in a cabinet.
GullySystem can design these records as one system around your own contracts. A part would carry its revision, its routing and its inspection results. A shipment would release only when the record behind it is complete.
Component makers we can build for.
A precision machining shop, a sheet metal fabricator and an avionics assembler keep different records. The build follows what you make and what your customers require. Companies that sell finished aircraft or vehicles are outside this page. General machine shops with no controlled drawings may fit the CNC machining page.
- Aerospace CNC part manufacturers
- Aerospace fabrication companies
- Defence component manufacturers
- Avionics hardware manufacturers
- Drone component manufacturers
- Aerospace tooling companies
- Landing gear and actuator part makers
- Engine component machining shops
- Cable harness and connector assemblers
- Composite part makers
- Special process and plating houses
- Ground support equipment makers
- Electronic enclosure and chassis makers
The modules, and what each one covers.
Nothing here is a fixed package. Each module is built, left out or changed to match how your organisation already works.
Contracts, customers and purchase orders
Each purchase order carries flow-down clauses from the customer. Those clauses must sit beside the work, not in a separate file.
- Customer purchase order and revision
- Flow-down clauses per order
- Part number and drawing revision on the order
- Delivery schedule and call-offs
- Source inspection requirements
- Customer-supplied material
- Export-controlled flag on drawings
- Contract review sign-off
The drawing and revision record
Machinists work to one revision at a time. An old revision still on a bench or a shared drive counts as a quality event, and the system treats it as one.
- Drawing, model and specification files
- Revision history with effective date
- Superseded revision lock
- Customer approval of revision change
- Notes and tolerance callouts
- Linked process specifications
- Bubbled drawing for inspection
Quotation and costing
Estimators price from the drawing, the material and the process list, and the figures they settle on are carried forward so the quote becomes the first routing. Nothing is retyped.
- Material weight and buy-to-fly
- Machine hours by operation
- Special process cost lines
- Tooling and fixture cost
- Inspection time allowance
- Quote with revision of drawing
- Quoted against actual cost after delivery
Routing and work orders
A routing lists operations in order, each with its machine, programme and inspection point, so a traveller printed from it tells the operator what comes next without asking anyone.
- Operation sequence with sign-off
- Work instruction per operation
- Work order per lot or per serial
- Planned and actual hours
- Hold points for source inspection
- Shop traveller printed with barcode
- Concession and deviation record
Material, certificates and traceability
Bar, plate and forgings arrive with a mill certificate. That certificate is the first link in the chain, and every later record points back to it.
- Heat or lot number and mill certificate
- Chemical and mechanical test copy
- Material specification check
- Cut piece identity marking
- Remnant stock with its heat number
- Shelf life for sealants and resins
- Counterfeit part screening record
- Material issued to work order by heat
Machining programmes and set-ups
A programme is tied to a drawing revision and a machine. Changing it is a controlled act.
- Programme version per part
- Prover and approver names
- Set-up sheet with offsets
- Fixture and tool list
- Machine capability record
- Cycle time actuals
- Programme change request
Tool, fixture and gauge crib
Cutters, fixtures and gauges are issued and returned. Gauges are also calibrated on a cycle, and a missed date puts every reading taken since in doubt.
- Cutter and insert issue
- Fixture register with part and revision
- Gauge and instrument calibration due date
- Out-of-calibration lock
- Lost or damaged tool log
- Tool life by part
Sheet metal, welding and composites
Fabrication shops add forming, welding and layup, each with its own qualified people and procedures.
- Welder and procedure qualification
- Weld map for each assembly
- Forming die and press record
- Composite layup with ply schedule
- Cure cycle chart
- Out-time of prepreg material
- Non-destructive test requests
Special processes and outside vendors
Anodising, plating, heat treatment and non-destructive testing are often done by approved outside houses.
- Approved process vendor list
- Customer approval of the vendor
- Process specification on the order
- Parts out and parts back count
- Vendor certificate against the lot
- Test coupon results
- Overdue outside job alerts
In-process and final inspection
Inspectors measure against the bubbled drawing and record the readings by feature, so any single dimension can be looked up later for any serial number.
- Inspection plan per operation
- Readings by feature and serial
- Coordinate measuring machine report import
- Surface finish and hardness readings
- Non-conformance report
- Material review decision
- Rework and repair authority
First article inspection
The first piece of a new part or a changed revision is inspected in full and reported to the customer.
- Full feature report from the drawing
- Material and process certificates attached
- Customer form layout
- Approval status per revision
- Partial first article after change
- Release of the production lot
Serial numbers and the build record
Serialised parts and assemblies need a complete history that can be pulled out on request.
- Serial or lot number rule per part
- Operation history by serial
- Material heat and process lot
- Inspector identity
- As-built configuration of assemblies
- Record retention period set by contract
Corrective action and audits
Customers audit the shop and raise findings. Quality teams answer with corrective actions, and each answer names an owner, a deadline and the lots it touches.
- Customer corrective action request
- Root cause and containment
- Affected lots and shipments
- Action owner and due date
- Audit finding register
- Supplier corrective action
Release, shipping and invoicing
A lot leaves with a certificate of conformance and the papers the customer asked for.
- Release checklist before shipping
- Certificate of conformance
- Packing and preservation record
- Shipping documents and export papers
- Tax invoice with your tax rules
- Customer receipt and rejection note
- Currency per customer
One connected workflow, end to end.
Every stage below can sit in one system, so nobody re-enters what the last stage already captured.
- Contract review
- Quote
- Material receipt
- Work order
- Machining and fabrication
- Special process
- In-process inspection
- First article
- Final inspection
- Release and shipment
You do not have to replace everything at once.
Each phase is usable on its own, so the system earns its place before the next part is built.
- 1
Drawings, orders and routings
Customer orders, drawing revisions, quotes, routings and work orders. One controlled revision is in force at any time, and everyone on the floor works to it.
- 2
Material and traceability
Heat numbers, certificates, serial numbers, special process vendors and the history behind every released part.
- 3
Inspection and release
Inspection plans, first article reports, non-conformances, certificates of conformance and shipping papers.
- 4
Quality and capacity
Corrective actions, audit records, gauge calibration, machine loading and cost against quote.
How a build actually runs.
- 01
Follow one part through
We pick a part with a customer flow-down and follow it from purchase order to certificate of conformance.
- 02
Read the requirements
Customer quality clauses and your own procedures tell us which records are mandatory and who signs each.
- 03
Set the access rules
Controlled and export-flagged drawings need restricted access. Roles are drawn before screens are.
- 04
Build the traveller
The routing and shop traveller come first, because inspection and traceability hang on them.
- 05
Add inspection data
Inspection software or measuring machine exports are read in, so readings are not retyped.
- 06
Rehearse an audit
Before go-live, we pull the full record for a shipped part and see whether anything is missing.
What you bring, and when.
The build moves at the speed of the answers. These are the things we ask for, in the order we ask.
- 01
Controlled drawings and live records
Send the current drawing list with revisions, a routing, an inspection report and a certificate of conformance as you issue them. Add the customer forms you must fill. Record layouts are drawn from these.
- 02
Owners in quality, planning and stores
Quality decides what makes a record complete. Planning and stores know how lots actually move. Where they differ on a release rule, the quality head rules.
- 03
Process vendors, gauges and serial rules
The approved vendor list, gauge calibration data and serial numbering rules have to be confirmed as routings take shape. Quality reviews each module when it is shown. Gaps hold the work.
- 04
Open work orders and release authority
Live work orders cross over with their inspection history. Quality signs off. No shipment may leave with a gap in the record.
Systems we can put together for you.
- Aerospace machining job management
- Controlled drawing and revision systems
- First article inspection reporting
- Material certificate and heat traceability
- Special process vendor tracking
- Gauge and calibration management
- Non-conformance and corrective action systems
- Serial number build records
- Certificate of conformance generation
- Fabrication and weld record software
- Composite layup tracking
- Customer quality portals
Questions owners ask before starting.
Can the system lock out a superseded drawing revision?
Yes. A new revision becomes effective on a stated date. After that, a work order cannot be opened against the old one.
Can material certificates be linked to each part?
Yes. The heat number is recorded at receipt and carried to every work order that uses that material.
Does it produce first article reports?
It can build the report from bubbled drawing features and recorded readings. The layout follows the customer form you use.
Can measuring machine reports be imported?
Yes, when the machine exports a readable file. The file format is checked early in the design.
How are controlled drawings protected?
Each drawing can carry a flag, and a person’s role decides whether that flag lets them open it. Who may see what is agreed with your compliance lead.
Does GullySystem certify the shop for any standard?
No. The system holds the records your own quality procedures require. Approvals belong to you and your customers.
Can outside process vendors be tracked?
Yes. Parts sent, parts returned, the vendor certificate and the test result are held against the lot.
Do we have to move every programme and drawing in at once?
No. Live orders and active parts come first, and older work is added as it is needed, one part number at a time, without stopping the floor.
How we work with this trade.
Ready products for this work.
If one of these fits, it is cheaper and faster than building from scratch. We will say so.
Build a record that stands up when a customer asks.
In this work, a part without a record is a part that cannot ship. A company that can pull one lot’s whole history on request has a calmer audit day.
Bring a drawing, a routing and a first article report. We will show how they would sit in one system, and where a ready GullySystem product already covers part of it.
Tell us how your aerospace and defence component manufacturers runs today.
We will tell you what can be digitised, what can be connected, what is worth automating, and what you should leave alone.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements