Build a print and paper system around your job tickets, your stock and your presses.
A print job starts as a conversation and ends as a stack of cartons. In between it passes through artwork, plate or file preparation, a press, a cutter, a folder and a packing table.
Each of those steps keeps its own paper. Estimators work out the sheet size and the wastage. The press room has a job ticket, and the customer’s approved proof is in an email. Paper stock is counted by hand, and repeat orders are found by memory.
GullySystem can design these records as one system around your own work. A job would carry its specification, its proof approval and its paper. The same job could then be reordered, costed and invoiced from that record.
Paper and print businesses we can build for.
A label printer running rolls, an offset house running sheets and a paper bag maker converting reels do not share a shop floor. The build follows your process. Packaging box makers may sit closer to the packaging page. Signage and flex printers with no press room may fit a smaller product.
- Paper product manufacturers
- Commercial printers
- Label and sticker printers
- Offset printers
- Digital printers
- Industrial printing companies
- Paper bag manufacturers
- Notebook and stationery printers
- Book and publication printers
- Security and form printers
- Paper cup and plate converters
- Tissue and paper roll converters
- Screen and pad printers
- Wide format and display printers
The modules, and what each one covers.
Nothing here is a fixed package. Each module is built, left out or changed to match how your organisation already works.
Enquiries and the quote
Estimators build a price from size, quantity, paper, colours, finishing and delivery. Customers often ask for three quantities at once.
- Enquiry with specification
- Multiple quantity break quotes
- Sheet size, imposition and wastage
- Paper, board and film options
- Colour count and coating
- Finishing steps priced separately
- Quote revision history
- Quote to job conversion
The job ticket
The ticket is the standing instruction for the job. Every department reads from it.
- Customer, title and job number
- Finished size and page count
- Paper and board with GSM
- Colours, varnish and lamination
- Quantity with overs allowance
- Folding, binding and packing details
- Delivery date and address
- Special instructions
- Link to the last time the job was run
Artwork, proofs and approval
Nothing goes to plate or press before the customer has signed the proof. That approval needs to be on record.
- Artwork file received and version
- Pre-flight check result
- Proof sent and proof approved
- Approver name and time
- Colour reference and swatch
- Corrections requested
- Approved file locked for press
Pre-press, plates and dies
Offset houses make plates. Converters keep cutting dies and rotary tooling. Both can be reused if someone can find them.
- Plate sets per job and colour
- Plate remake log
- Cutting die register with location
- Embossing block and foil tool store
- Cylinder and anilox record for roll work
- Tool wear and repair history
- Tool reuse by repeat job
Paper and board stock
Stock is held by type, size, GSM and brand. Reels and sheets are counted differently.
- Sheet stock by size and GSM
- Reel stock with width and weight
- Mill and batch reference
- Customer-supplied paper
- Allocated and free stock
- Offcut and remnant stock
- Reorder levels by paper type
- Moisture and storage condition
Purchasing paper, ink and consumables
Paper is bought for jobs and for stock. Ink, varnish, glue and plates are bought for the shop.
- Purchase order to mill or merchant
- Cut to size at the supplier
- Ink and varnish stock
- Chemical and plate consumables
- Supplier rate and lead time
- Delivery note matched to receipt
Press scheduling
Schedulers group jobs by paper, colour and size so that press changeovers stay short.
- Press list with sheet size limits
- Job queue per press
- Make-ready time and run speed
- Grouping by paper and ink
- Rush job insertion
- Impressions counted per job
- Downtime reason log
- Waste sheets counted
Digital and wide format printing
Digital presses take short runs from files. The work is many small jobs rather than a few large ones.
- Job submission from a customer portal
- Click charge counting
- Substrate and ink usage
- Variable data jobs with a data file
- Gang-run sheet planning
- Proof and approval link
Converting, cutting and folding
- Guillotine
- Die cut
- Fold
- Gather
- Bind
- Trim
- Cutting program per job
- Counting and bundling
- Folding machine set-up
- Stitching and perfect binding
- Paper bag forming and handle fitting
- Output counted per shift
Not every plant has every step. The flow is drawn from the machines you own.
Finishing and special effects
Lamination, UV varnish, foil and embossing add time to a job when they run outside. Tracking them keeps a job from stalling at the vendor.
- Lamination and varnish batch
- Foil stamping and embossing
- Spot UV registration check
- Outside finishing vendor job
- Sent and received counts
- Rework after finishing damage
Quality checks and colour
A job that is out of colour is a job that is printed twice. Checks happen on the press and again at packing.
- Press sheet sign-off
- Densitometer reading record
- Register and trim check
- Barcode scan grading
- Customer sample retained
- Reject reasons by press
- Reprint authorisation
Packing, delivery and invoicing
Cartons are counted, labelled and loaded. The invoice follows the actual delivered quantity.
- Carton count and label
- Part deliveries against the job
- Delivery note with signature
- Courier and vehicle booking
- Tax invoice with your tax rules
- Over and under delivery terms
- Currency per customer
Repeat orders and customer accounts
Many print customers order the same thing again. A repeat should start from the last record, not from scratch.
- Reorder from a past job
- Standing orders with call-off dates
- Customer artwork library
- Credit terms and ledger
- Account manager and notes
- Customer portal for status and reorder
Job costing and margin
Actual paper, ink, machine time and outside work are set against the quote once the job ships.
- Quoted and actual cost per job
- Paper used against paper planned
- Machine hour cost by press
- Outside work cost
- Margin by customer and product
- Wastage trend by press
One connected workflow, end to end.
Every stage below can sit in one system, so nobody re-enters what the last stage already captured.
- Enquiry
- Quote
- Job ticket
- Artwork and proof
- Plates or file preparation
- Paper issue
- Printing
- Finishing
- Packing
- Delivery and invoice
You do not have to replace everything at once.
Each phase is usable on its own, so the system earns its place before the next part is built.
- 1
Quotes and job tickets
Enquiries, quotes, job tickets, proof approvals and invoices, so print staff do not retype a specification at every desk.
- 2
Stock and the press room
Paper and board stock, purchasing, press schedules, impressions counted and waste recorded against each job.
- 3
Finishing and delivery
Converting steps, outside finishing, quality sign-offs, part deliveries and delivery notes.
- 4
Repeat work and costing
Reorders from past jobs, standing orders, quoted against actual cost and margin by customer.
How a build actually runs.
- 01
Follow a job from the counter
We take one repeat job and one new job and trace every piece of paper they produce between the quote and the delivery note.
- 02
Learn the press room
Sheet sizes, colour units, make-ready habits and the way the scheduler really groups work all go into the design.
- 03
Fix the job ticket
The ticket layout is agreed with the press and finishing teams first, because they read it all day.
- 04
Build stock early
Paper stock is brought in with the first release, so that issue to jobs is recorded from the start.
- 05
Add the customer view
Proof approval and reorder are added once the internal flow is running.
- 06
Compare costs on live jobs
Quoted and actual costs from live jobs show whether the estimating rules need adjusting.
What you bring, and when.
The build moves at the speed of the answers. These are the things we ask for, in the order we ask.
- 01
Job tickets, a quote and the press log
Send recent job tickets, the quotation behind a job, a press schedule and the paper stock sheet. Proof approval samples are useful. A photo of the shop board will do.
- 02
Estimator, press supervisor and finishing lead
The estimator, the press supervisor and the binding lead must be reachable. Estimated and actual press times may disagree. The owner picks the rate that stands.
- 03
Waste allowances, machine rates and rerun approval
Wastage per paper size, machine hourly rates and who approves a rerun are open points. They hold up costing. Press and finishing staff try the output as it is shown.
- 04
Jobs in progress and customer balances
Jobs in progress, paper stock by size and customer balances are moved from your files. The accounts package gets linked. The owner approves.
Systems we can put together for you.
- Print job ticket systems
- Estimating and quoting tools
- Artwork proof and approval tracking
- Paper and board inventory software
- Press scheduling and shop floor capture
- Die and plate register
- Label printing job management
- Paper bag and converting production tracking
- Digital print order portals
- Outside finishing tracking
- Job costing and margin reports
- Repeat order and standing order systems
Questions owners ask before starting.
Can a quote turn into a job ticket without retyping?
Yes. The specification entered at quote stage can carry into the ticket, and changes after approval are recorded.
Can proof approval be recorded?
Yes. The proof, the approver, the time and the channel are stored with the job, and the approved file is locked for press.
Does it handle both sheets and reels?
Yes. Sheet stock is held by size and GSM, and reel stock by width and weight. A plant with both gets both.
Can customers reorder online?
Yes, through a portal that starts a new job from a past one. Price and approval rules are set by you.
Can it count impressions from the press?
Where the press exposes a counter or a file, it can be read. Otherwise the operator enters the count at the end of the run.
Will it track outside finishing?
Yes. Sheets sent, sheets returned and the vendor’s charge sit against the job.
Can it show which jobs lose money?
Yes, once actual paper, machine time and outside work are recorded. The comparison to the quote is a standard view.
Do we need to replace our design software?
No. Artwork stays in your design tools. The system holds the files, versions and approvals.
How we work with this trade.
Ready products for this work.
If one of these fits, it is cheaper and faster than building from scratch. We will say so.
Build a system that remembers every job you have run.
A print shop repeats itself more than it admits. When the last run of a job is one search away, estimating, press set-up and invoicing all start from facts.
Bring three job tickets, one estimate and a stock sheet. We will show how a custom build would join them, and name the parts a ready GullySystem print product already covers.
Tell us how your paper and printing businesses runs today.
We will tell you what can be digitised, what can be connected, what is worth automating, and what you should leave alone.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements