From quotation to delivery note on one ticket, whatever the product.
Everything a print shop touches between the first brief and the invoice lives on one ticket: quotations, artwork proofs, paper stock, press and finishing queues, outside work and deliveries. A brochure, a catalogue and a set of forms each get their own sizes, stock and finishing. Estimators, prepress, press and bindery staff read the same instructions, and customers get one price history.
- Estimating rules, stock list and finishing options set up the way you price
- Open jobs, customers and paper stock migrated
- Changes to rates and press lists handled by GullySystem staff when asked
Commercial printers run each job on one ticket that carries sizes, stock, colours and finishing from the accepted quotation to the delivery note. Artwork proofs, paper stock, press and finishing schedules and outside work all hang from that ticket. Prepress, press and bindery staff read the same page.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and estimate
A brief is logged with size, pages, stock, colours, quantity and finishing. The estimator builds a priced quotation.
- 2
Order and ticket
An accepted quotation becomes a job ticket with a number, delivery address and due date. Changes after this point are recorded.
- 3
Artwork and proof
Files are received, checked and proofed. The customer’s approval is stored with the proof version.
- 4
Stock and press
Paper is reserved or ordered. The job is slotted on a press, and the operator logs sheets run and spoilage.
- 5
Finishing
Cutting, folding, laminating, binding or outside work follows in order. Each step is marked off against the ticket.
- 6
Packing and invoice
Cartons are counted against the ticket and a delivery note goes with them. The invoice is raised at the price the customer accepted, plus any approved changes.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Estimate/Quotation Management
Size, pages, stock, colours and finishing are priced from plates or passes, press time and bindery rates, and each revised figure is kept.
- Job Cards
The accepted specification travels on one ticket to prepress, press and bindery, with changes noted where they were made.
- Workflow and Approvals
Each proof version waits for the customer’s approval, and the sign-off with date and version is stored before plates or files are released.
- Stock Tracking and Alerts
Sheets are held by size, substance and finish, reserved to tickets, and a shortfall is flagged before a press is booked.
- Production Planning
Tickets are slotted on each press by due date, with sheets run and spoilage logged, so the queue by machine is always visible.
- Job Work Management
Jobs sent for foil, embossing, die cutting or binding carry a sent note and an expected return, and stay open until booked back.
- Order Management
Cartons counted against the ticket produce the delivery note, which carries the customer’s order reference and the carrier used.
- Invoice Management
The invoice is raised from the accepted price and approved changes, and the same ticket can be copied to start a repeat order.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For estimators
Price enquiries from stock and rate tables, track open quotations and see what past tickets cost.
For prepress
Check artwork, send proofs, record sign-off and release approved files to plate or digital queue.
For press and bindery teams
Open the queue for a machine, log sheets and spoilage, and pass the job on to the next step.
For production managers
See tickets by stage and due date, spot stock shortages and move jobs between presses.
For customer service and dispatch
Answer status calls from the ticket, count cartons and print delivery notes.
The numbers the owner asks for.
- Enquiries priced, won and lost by customer
- Tickets by stage and due date
- Proofs awaiting customer approval
- Paper stock by size and substance against reservations
- Spoilage by press and by ticket
- Outside work sent and not yet returned
- Deliveries and invoices by customer
Who this is built for.
- Jobbing printers handling brochures, catalogues, forms and stationery
- Printers with a prepress team, presses and a bindery under one roof
- Shops that print books, magazines and annual reports
- Printers that send foil, emboss or case binding to trade houses
- Firms with repeat customers who reorder the same ticket
When it is not the right choice.
- A shop built around one large press, with plate and ink control as its main concern, will find Offset Printer Management Software closer.
- A business that prints only short digital runs from files may prefer Digital Printer Management Software.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- Accounting export
- Online proof link
Questions owners ask before a demo.
Is it for a shop that prints many different products?
Yes. A brochure, a book and a set of forms each get a ticket with their own size, stock and finishing. Estimating tables are kept by product type.
Can the quotation pass straight to the shop floor?
On acceptance, the quotation specification becomes the job ticket. Later changes show on both, so the floor and the estimator see the same figure.
How are proofs stored?
Each proof version is stored against the ticket with the customer contact and date of approval. If a reprint is disputed, the signed version is on screen.
Can we see where a job is waiting?
Yes. Each ticket shows its current step and the next department, so a job waiting at the folder is visible to customer service before the customer rings.
Does it track paper by sheet size?
Yes. Stock is held by sheet size, substance and finish, and reservations show against tickets. A shortfall appears before the press is booked.
How do outside processes work?
A job sent to a trade house gets a sent note and an expected return date. It stays marked outstanding until it is booked back in.
Can repeat orders reuse old tickets?
Yes. A past ticket is copied with its specification and last approved price, then edited for the new quantity.
Can printed jobs be invoiced under local tax rules?
Yes, once you choose the tax and currency settings. Your accountant reviews those settings with us during implementation.
What happens to the jobs we have open now?
Tickets in progress, customers and paper stock are read in from the files you use today. Your production manager looks them over ahead of the first day on live data.
What does a demo involve?
A demo uses one of your own recent tickets, from quotation to delivery note. Pricing then follows in writing, based on users and departments.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Commercial Printer Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements