File to finished pack on one job record, with every click counted.
A job runs from PDF upload to parcel. Preflight results, soft proofs, imposition onto SRA3 sheets, engine queues, click counts, toner and drum wear, creasing, stapling and invoices all hang off that one record. Operators see only their engine’s queue. The front desk sees which shelf a parcel waits on, and whether the guillotine or the saddle stitcher still holds the work back.
- Paper list, click rates and finishing options set up the way you price
- Customers, open orders and stock migrated
- Changes to engines and web order options handled by GullySystem staff when asked
Digital Printer Management Software takes a print order from uploaded PDF through preflight, soft proof, SRA3 imposition, engine queue, finishing and packing to an invoice that lists the clicks. Each click lands on one job. Toner and drum wear follow the same record. A click is one page counted by the machine.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Order intake
An order arrives by web form, email or counter with the PDF, trim size, stock weight, quantity, binding style and delivery choice attached to it, so nothing is retyped.
- 2
Preflight and proof
Prepress checks fonts, bleed, image resolution and colour mode, then fixes the file or returns it to the customer with the fault named. A new soft proof follows any change.
- 3
Imposition and queue
The job is imposed onto an SRA3 sheet and queued for the engine whose stock path suits the paper weight and the duplex route chosen.
- 4
Print
The operator runs a test sheet. Registration and colour are checked against the proof before the full run starts, and every click, spoiled sheet and cartridge change is logged to the job.
- 5
Finishing and pack
Cutting, creasing, stapling, perfect binding or lamination follow in the order set on the job, each step ticked off by whoever ran the guillotine or the stitcher. The parcel is boxed and labelled.
- 6
Delivery and invoice
The parcel leaves with its delivery note. The invoice then totals clicks, stock and finishing used on the job, with the customer’s tax rules applied and the courier reference printed beside the total.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Order Management
Uploads and counter orders land in one job list, with trim size, stock weight, quantity, binding and delivery address already filled in from the order.
- Workflow and Approvals
No job reaches an engine queue until the customer’s approval is stored with its date and the exact file version approved.
- Production Planning
Jobs are grouped by stock and engine, the step-and-repeat layout is recorded, and each machine shows its own queue with the next job at the top.
- Job Cards
Clicks are counted per job and engine, colour apart from black, and each month’s total is compared with the supplier’s meter reading.
- Stock Tracking and Alerts
Cartridge changes are matched to jobs, use per thousand clicks is shown, and a low magenta or black supply is flagged before a long run.
- Quality Control
Each file version records page count, trim size, fonts, bleed and colour mode, with the prepress operator’s pass, fix or return mark beside it.
- Price Lists and Schemes
Quantity breaks, click rates and finishing charges feed the quote, so a short run is priced for preflight and packing handling as well as paper.
- Invoice Management
The invoice follows delivery, listing clicks, stock and finishing used, and tax and currency settings are applied per customer.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the front desk
Counter orders are keyed once. Status questions are answered from the job itself, whether the parcel sits at the guillotine or on the collection shelf, and payment is taken against the same record.
For prepress staff
Open the files awaiting preflight. Fonts, bleed and colour mode are checked and the file is fixed, passed or returned with the fault named, then the soft proof goes out for approval.
For engine operators
Open the queue for one engine. Test sheets, clicks and waste are logged as the job runs, and the job is marked ready for finishing the moment the last sheet is stacked.
For finishing and dispatch
See the cutting, creasing and binding queues. Parcels are packed against the order reference. The delivery note prints with the carton count, and a part shipment is flagged so the front desk knows what still owes.
For the owner
Click totals come first. Short-run margin, toner burned per thousand clicks, files bounced at preflight and orders by customer all come straight from the job records, so nobody rebuilds them in a spreadsheet at month end.
The numbers the owner asks for.
- Orders by channel, status and due date
- Files failing preflight, with the cause
- Clicks by engine, colour and black, against supplier meter
- Toner and ink used per thousand clicks
- Variable data runs by record range
- Finishing queue by step
- Margin by job size and customer
Who this is built for.
- Quick print shops taking web and counter orders
- Digital production houses running toner and inkjet engines
- Print-on-demand operations for books and manuals
- Large format print shops for posters and banners
- Printers that offer variable data and mail-merge jobs
When it is not the right choice.
- A plant that runs long plate-based jobs on a press will find Offset Printer Management Software closer.
- A printer of mixed brochures, catalogues and stationery with outside finishing may prefer Commercial Printer Management Software.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Web order form
- SMS
- Card and payment gateway
Questions owners ask before a demo.
Is it for web-to-print orders?
Yes. A customer uploads a PDF and picks trim size, stock weight, quantity and finishing on the order page, and the job opens with those choices set.
Can click counts be matched with the supplier’s bill?
Clicks are logged by job and engine, colour apart from black, and the month’s total is set beside the supplier’s meter reading before the click invoice is paid.
What does preflight record?
Each file version shows its page count, trim size, fonts, bleed and colour mode result, and the prepress operator marks it passed, fixed or returned with the fault named. Older versions stay readable.
Can it deal with variable data jobs?
Each job keeps its data list. Printed record numbers are logged per batch, so a second batch picks up at the next record and any attempt to reprint a range already run is blocked.
Can it manage large format work?
Yes. Banners and posters run on their own queue. Each order keeps a note of which roll fed it, how many metres ran through the machine and whether laminate went on. Offcuts go back on the shelf carrying their remaining length.
How does it help toner and ink control?
Every cartridge change is logged. From those entries the system estimates use per thousand clicks and warns when magenta, cyan, yellow, black or a drum is running low ahead of a long job.
Can customers collect and pay at the counter?
Yes. Collection is ticked on the order. Payment is taken against that same record when the customer collects, and the balance on the order reads nil afterward without a second entry in a separate ledger.
Can I bring my customers and open orders in?
Send your lists as spreadsheets. We import the customer names and the unfinished orders, then a handful are compared with the paper job slips on the front desk before the first live day.
Will it work if the internet drops?
It is hosted and needs a connection. Entry of orders, click logs and proofs pauses until the line returns, so a paper job slip at the engine is worth keeping as a fallback for the gap.
How is it priced and shown?
A demo uses your own web order. Engines, logins and order-page options set the figure, and after a brief call about your press room and paper stock, the quotation reaches you in writing.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Digital Printer Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements