E-commerce software · Custom software solution

Strategy Game Pre-order & E-commerce Software

Pre-orders and deposits are held here, imported copies are allocated in sequence, and expansions are linked to base games and editions. Hobby game importers and stores commission it, and the rest of the store stays on a standard configuration.

Discuss your requirement The business view

Product status

Custom software solution, built to your requirements

Nothing in the existing GullySystem range handles pre-orders, allocation and edition links for imported games, so this part is written from scratch for you, and a normal storefront can face customers.

There is no published price, free trial or live demo for this solution. Scope and cost are settled in a written proposal after discovery.

Purpose and users

The core of this system is the promise made before stock exists. It records who asked first, what they paid and what they are owed, and it hands copies out in that order.

It does not guarantee arrival, clear imports or tell a buyer which expansion suits his game. It records links and dates your team enters.

Pre-order managers
Order desk
Importers and buyers
Retail customers
Owners

Modules

What is in the system.

Pre-order book

Each pre-order with deposit, cap, sequence number and expected window.

Allocation run

Hands arriving copies to pre-orders in order and then to shelf stock.

Compatibility register

Base games, editions, languages and expansions linked to each other.

Delay desk

Lists orders affected by a moved date, with the buyer’s choice.

Partial shipment

Splits an order when only some titles have arrived.

Workflows

How the work runs through it.

Announce to allocation

A title is announced, pre-orders are taken to a cap, stock arrives and copies are allocated in sequence.

Date slips

The expected window moves, affected buyers are listed, and each chooses to wait or take a refund.

Catalogue and product data

What each product record holds.

Title record

Publisher, edition, language, barcode and expected window.

Compatibility

Expansions and promos linked to the base game and the edition they suit.

Print run

Copies expected, received and allocated for each shipment.

Pricing and order rules

How prices and orders are set.

Deposit rules

Deposit or full payment, chosen title by title.

Caps

A maximum number of pre-orders per title, with a waiting list beyond it.

Trade orders

Allocations to dealers by carton, at the rate each dealer has agreed.

Stock and fulfilment

From stock to the doorstep.

Allocation by sequence

The first pre-order gets the first copy, and the rule is stored with the order.

Committed against received

A running view of copies promised against copies on hand.

Partial dispatch

Ships what has arrived and keeps the balance open.

Payments, returns and refunds

Taking money and giving it back.

Deposits

Part payments entered on the order through your gateway account.

Refunds

A refund raised from the order, approved by a person and returned to the original payment.

Admin controls and reporting

What the team can see and change.

Allocation report

Who received a copy, in what order, and who is waiting.

Exposure

Deposits held against titles not yet received.

Integrations

What it connects to, and on what terms.

Payment gateway

Part payments and refunds, set up after the provider’s documentation and your merchant account are checked.

Freight agent records

Shipment contents and dates, keyed by your team or read from the agent’s file.

Storefront

A standard store reads titles, caps and stock from this system.

Deployment

How it is set up and run.

Built to order

We design it with you. Hosting is with us, or under your own name.

Phased

The pre-order book and allocation come first. Trade allocations follow.

Customisation boundaries

What can change, and where the edge is.

What can change

Caps, deposit rules, allocation order and refund choices follow your practice.

Where the edge is

Clearance, duty and the publisher’s release dates remain outside the system.

Migration and training

Moving over and getting people ready.

Bringing orders over

Your open pre-order list is imported and checked against deposits received.

Training

Sessions for the pre-order manager and the order desk using a live title.

Support scope

What support covers.

Scope

Corrections to the pre-order and allocation flow, plus help for your desk, with hours and named contacts set in the agreement.

Outside scope

A different allocation model, or a new sales channel, is scoped as a separate job.

What already exists.

Wholesale and B2B Ordering Software

A price-list ordering portal for dealers and retailers, wired to stock, credit limits and dispatch.

Learn more

Services

How it gets built.

For the business side, see Software solutions for strategy games e-commerce.

Common questions

Questions about this solution.

Is this covered by a GullySystem product?

No. The software is written for your business and is not a product we already sell.

Does it decide who gets scarce copies?

No. It follows the rule you set, such as order of payment, and records which rule was used.

Can it run alongside a normal store?

Yes. A standard storefront can read titles and stock from it, once the two are connected and tested.

Requirement discussion

Talk through your commerce requirement.

Describe what you sell, where you sell it and what is slowing you down. An engineer will reply within one business day.

No obligation
A reply within one business day
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