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GullySystem
E-commerce software · Custom software solution

Personalised Gifts E-commerce & Production Software

This solution captures personalisation text and images, shows a preview, checks the input, sends a proof for approval and queues the job by method. It suits makers of engraved, printed or embroidered gifts. It is written around your production process and links to your storefront.

Discuss your requirementThe business view

Product status

Custom software solution, built to your requirements

Platforms support simple text fields, but not a proof, approval and production queue across engraving and printing. Such a system would be written around your methods, and nothing like it exists in the GullySystem range.

There is no published price, free trial or live demo for this solution. Scope and cost are settled in a written proposal after discovery.

Purpose and users

Each personalised order is a small job with its own file. The system keeps the buyer’s words, the approved proof and the state of production together. A question about a spelling is then answered from one record, not from a trail of messages.

Errors cost money. It checks length, resolution and format. It cannot judge taste, spot every spelling mistake or clear the use of a name or image.

  • Buyers
  • Proof checkers
  • Engravers and printers
  • Customer service
  • Owners
Modules

What is in the system.

Input capture

Text, font, colour and image upload with limits for each product.

Preview

A mock-up of the item with the buyer’s input placed on it.

Proof and approval

A proof sent to the buyer, with an approval stored against the job.

Production queue

Jobs listed by method such as engraving, printing or embroidery.

Input checks

Length, resolution and format checks, with a person reviewing exceptions.

Workflows

How the work runs through it.

Order to proof

The buyer enters wording and uploads a photo, a proof is generated from the template for that product, and the buyer receives it by email or message to approve.

Approval to production

The buyer approves or asks for a change. An approved job joins the queue for its method.

Make to dispatch

The item is made, checked against the approved proof and packed for dispatch.

Catalogue and product data

What each product record holds.

Personalisation rules

Allowed fields, length and image size for each product.

Templates

Layouts for each product, with safe areas for text.

Method

The production method assigned to each product.

Pricing and order rules

How prices and orders are set.

Price by option

Price changes with the number of lines, the font or the material.

Rush jobs

A surcharge and a shorter lead time for urgent orders.

Bulk orders

Quantity pricing and a file for many names.

Stock and fulfilment

From stock to the doorstep.

Blank stock

Plain items held for each product and drawn at production.

Queue limits

A daily limit per method, used to close dates.

Check at packing

The made item is compared with the approved proof.

Payments, returns and refunds

Taking money and giving it back.

Payments

Full payment before production through your gateway.

Returns

A made-to-order item may be non-returnable except for faults. The site states this before payment.

Admin controls and reporting

What the team can see and change.

Queue

Jobs by method and stage.

Errors

Reprints and their cause, for training.

Integrations

What it connects to, and on what terms.

Storefront

Receives orders and personalisation fields from the store.

Production machines

Files sent to a machine only where it can accept them from outside software.

Email and WhatsApp

Proof messages, subject to account approval.

Deployment

How it is set up and run.

Hosting

Hosted on managed servers or in a hosting account you own.

Rollout

One product first. More follow when the proof flow holds.

Customisation boundaries

What can change, and where the edge is.

What you set

Fields, templates and checks for each product.

What stays human

Judgement of taste and of the right to use a name or image.

Migration and training

Moving over and getting people ready.

Templates

Existing designs and templates are loaded and tried.

Training

Proof checkers and production staff rehearse the flow.

Support scope

What support covers.

Covered

Fixes and small changes, under the agreed hours.

Estimated apart

New products and new methods.

More in Gifts & Personalised Products

Related solutions.

Existing products

What already exists.

Wholesale and B2B Ordering Software

A price-list ordering portal for dealers and retailers, wired to stock, credit limits and dispatch.

Learn more
Services

How it gets built.

For the business side, see Software solutions for personalised gifts e-commerce.

Common questions

Questions about this solution.

Does it spell-check names?

No. It checks length and format only. A person reviews each proof.

Will our engraving machine take the files?

Only if the machine accepts files from outside software, which is checked first.

Does GullySystem sell this already?

No. It is custom software.

Requirement discussion

Talk through your commerce requirement.

Describe what you sell, where you sell it and what is slowing you down. An engineer will reply within one business day.

  • No obligation
  • A reply within one business day
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