Vendor Bills and Company Spend in Expense Software
Rent, electricity, AMC renewals and vendor bills are recorded beside staff claims. A month of spend, from phones and from the accounts desk, then sits in one place.
Two sources, one record
Staff claims arrive from phones, filed by the person who paid. Company bills arrive at the accounts desk, where an assistant enters them. Both use the same heads and the same screen, so reports can read the month as a whole instead of as two separate lists. One picture.
What accounts enters
How it reaches the books
Vendor bills pass through the same approval rules as claims, where you set them to. Approved entries can be included in the export prepared for Tally. Tally holds the ledgers, and this module covers the expense entries. Which vendor bills are entered here, and which your accountant posts directly, is agreed at set-up.
What it does not do
- It is not an accounting package or a payables ledger
- It does not decide input tax credit on a vendor bill
- It does not replace the vendor payment process you already use
- The list of recurring bills is agreed with you during implementation
Frequently asked questions
Can office spend be entered as well as field claims?
Yes. Staff claims come in from phones, and rent, electricity, courier and vendor bills are entered by accounts on the same screen.
Do vendor bills need approval?
Where you set a rule for them, yes. Approval limits follow person, head and branch, and are agreed from your existing policy.
Is the GST on a vendor bill recorded?
Yes. The vendor GSTIN, invoice number and tax shown are recorded and listed for your CA to review.
Does it pay the vendor?
No. It records the spend. Vendor payment stays with the process you already use.
Tell us what you need.
Share your requirements and one of our engineers will come back to you within one business day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
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