The Wedding Balance Nobody Chased Until August
The advance came in May. The mandap flowers went out in June with eleven extra garlands added on the morning. The balance was written on the back of the order slip, and the slip is somewhere in the shop.
The bill comes off the order
One bouquet or one wedding
The same flower shop billing system raises a GST invoice for a counter bouquet and for a mandap order with forty garlands on it.
The advance, against the order
Taken in May, shown on the June invoice. Deducted where the customer can see it.
Extras added on the day
The garlands the family asked for while the van was loading go on the same bill, entered by whoever agreed to them.
Standing subscriptions
A hotel taking flowers every Monday is billed monthly, from what actually went out.
How it was paid
UPI, card, cash or a transfer. Recorded against the invoice, so the day’s collection ties out.
Paid at the counter or from the phone
Counter payments go in as they happen. A customer who ordered on the phone can be sent a payment link, and the receipt sits against the order. What matters on a Saturday evening is that the takings and the orders agree without anybody counting slips.
What is still owed
- Event and corporate balances, oldest first
- Advances taken against orders that have not gone out yet
- Subscription invoices raised this month and not paid
- The day’s collection by payment mode
Your accountant still posts it in Tally
Sales and purchase entries export for Tally and your accountant posts them there. A direct feed into Tally is possible if you ask for it at set-up. The GST invoices themselves are made here, at the counter, in front of the customer, which is the part that has to be quick.
Frequently asked questions
Is this a flower shop billing system or full accounting?
It is billing: invoices, advances, balances and what each customer owes. Your books, your returns and your Tally ledgers stay with your accountant, and the entries export for them.
Can we take an advance on a wedding order?
Yes, with the balance carried against the order until it is settled. On the morning of the event the figure is on the screen, which is a better place for it than the back of a slip.
How are hotel subscriptions billed?
Monthly, from the deliveries that actually went out, so a week the hotel cancelled does not appear on the bill. That is usually what the argument on the 5th is about.
Can a customer pay online?
Yes, through a payment link or on your website, and the payment sits against the same order. Phone orders from out of town are the ones where this saves the most time.
Tell us what you need.
Send a short brief and one of our engineers will come back to you — usually the same day.
- No obligation
- We reply the same working day
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