Invoicing and Payment Processing for Cleaning Jobs

Home Cleaning Management System raises an invoice from a completed job, or monthly for a contract, and records online and cash payments against it. Unpaid invoices raise reminders to the customer.

Share your requirements

Two ways to bill

Billed from the visit

A single job is invoiced from what was done, including any work added while the crew was at the house.

Contracts billed monthly

A recurring agreement is billed on its due date, with that month’s visits behind the amount.

Skipped visits shown

When the customer travelled and a visit did not happen, the monthly bill shows that visit as skipped.

Recording payments

Online and cash

Every receipt goes against its invoice with the date and the mode of payment. Cash is not kept in a separate notebook.

Reminders for pending invoices

An unpaid invoice raises a reminder on its own, so the office does not depend on noticing it.

Outstanding by contract

Dues can be read by customer and by contract, which is how office clients are followed up.

Books and supporting records

Handed over to Tally

Invoice and receipt data goes across to Tally, so accounts staff do not type the same figures a second time.

Visits behind the bill

Each invoice points to the jobs it covers. Questions from an office client are answered from that list.

History per customer

Every bill for a household or office, paid and open, sits in one place.

FAQ

Frequently asked questions

Can we bill an office contract monthly and a flat per visit?

Yes. The two run alongside each other. The contract is billed on its due date, and the one-time job is billed once the work is finished.

How do reminders for unpaid invoices reach customers?

Through whichever of SMS, email or WhatsApp that customer prefers. Each reminder carries the invoice and the amount still pending.

Does invoicing and payment processing replace our accounting software?

No. It raises invoices and records payments, and that data can be passed to Tally. Books, returns and audit stay where they are.

Talk to us

Tell us what you need.

Share your requirements and one of our engineers will come back to you within one business day.

What happens after you share your requirements

A senior engineer reads your answers. Nobody phones first.
Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.