Views by Role in a Bakery

A bakery has four working groups, and each opens the list it acts on. Owners, head bakers, counter staff and the store team read from the same orders, plan and stock.

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One order list behind four views

Orders, the bake plan, the ingredient store and the till are often kept in separate places. Here counter sales, custom cakes and standing wholesale orders go into one list. From that list the next day’s production plan is built and ingredients are checked against it. The counter bills from the same items.

What each role sees

For owners

Daily sales, wastage, wholesale dues and ingredient spend, along with the products that sell and the ones that come back.

For head bakers

The next day’s production plan with the quantity of each item to bake, the custom cakes due, the ingredients that are short and the batch log.

For counter staff

Billing at the counter, new cake orders, the status of an order when a customer calls to ask about it, and the closing count at the end of the day.

For store and purchase teams

Ingredient stock as it is used, items below reorder level and the open purchase orders with flour, dairy and packing suppliers, all in one list.

Through the day

A cake order is booked at the counter with flavour, weight, message and pickup time. The head baker opens one list of what to bake and how much. The store team sees which ingredients fall short, and a purchase order can go to the supplier the same evening. At closing the counter enters unsold stock and wastage. Those figures sit beside the day’s sales.

What the client decides

Which staff may change prices or cancel a bill
Who confirms a custom cake order and its advance
Which outlets each owner or manager can see
Who completes the closing count at each counter

FAQ

Frequently asked questions

Can the owner see the day from home?

Yes. It opens in a browser, so the day’s sales, cake orders and closing count can be read from a phone.

Does the head baker need to see prices?

Not unless the bakery decides so. The head baker works from the plan and the batch log. What each role sees is set at implementation.

Can one person hold two roles?

Yes. In a small bakery the owner may also run the counter. Access can be combined on one login.

How are roles set for several outlets?

Each counter or outlet has its own billing and stock. Which people see more than one outlet is agreed during setup.

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Tell us what you need.

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What happens after you share your requirements

A senior engineer reads your answers. Nobody phones first.
Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.