Skip to main content
GullySystem
E-commerce software · Custom software solution

First-Aid Kit E-commerce & Refill Management Software

This solution sells first-aid kits as bundles of items, each with its own batch and expiry, and tracks workplace kits through their refill cycle. Sellers who supply offices, schools and factories, as well as households, are the intended users.

Discuss your requirementThe business view

Product status

Custom software solution, built to your requirements

No GullySystem product tracks kit contents that expire or workplace refill contracts, so the system is written from scratch for the seller. Nothing like it is on sale today.

There is no published price, free trial or live demo for this solution. Scope and cost are settled in a written proposal after discovery.

Purpose and users

A kit is held as a list of items drawn from batch stock, not as one product. The page can then say what a box holds and when part of it lapses.

It does not decide what a workplace must stock. Kit contents follow your customer’s adviser and your own range.

  • Kit builders and packers
  • Institutional sales
  • Customer support
  • Workplace and school buyers
  • Owners
Modules

What is in the system.

Kit builder

Defines a kit as a list of items and quantities, and checks stock before it is sold.

Batch and expiry register

Records batch and expiry for every item and flags kits that include items near their date.

Refill schedule

Sets a refill date for each workplace kit and raises a quotation ahead of it.

Institutional ordering

Quotations, approvals and invoices for offices, schools and factories.

Workflows

How the work runs through it.

Kit to order

A buyer picks a standard kit or edits the list, and packers assemble it from earliest-expiry stock.

Refill cycle

A customer’s kit is checked on a set date, the used items are listed and a refill order is raised.

Catalogue and product data

What each product record holds.

Kit definition

Items and quantities, with a substitute for any item that is out of stock.

Batch and expiry

Each item carries its batch and expiry, shown on the packing slip.

Kit labels

Printable contents lists and a refill date for the box.

Pricing and order rules

How prices and orders are set.

Kit price

Built from item prices, with a bundle rate you set.

Institutional rates

Agreed rates for a named customer, hidden from others.

Quotations

Large orders priced, revised and approved before confirmation.

Stock and fulfilment

From stock to the doorstep.

Earliest expiry first

Items are issued from the batch that lapses soonest.

Substitutions

An unavailable item is replaced only by an approved equivalent, and the swap is shown on the packing slip.

Short-dated alerts

A report of items close to expiry across all stock.

Payments, returns and refunds

Taking money and giving it back.

Payments

Households pay by card, UPI or transfer. Companies are billed on account, with credit terms you set.

Returns

An opened or short-dated item is returned for review, and a refill order may replace the whole kit.

Admin controls and reporting

What the team can see and change.

Refill calendar

Kits due for refill by customer and month.

Expiry report

Stock and sold kits that carry items near expiry.

Integrations

What it connects to, and on what terms.

Accounting

Invoice totals pass to your books as an export file.

Courier

Parcel booking and tracking, added for each carrier after its access is confirmed.

Messages

Refill reminders go out by email, or on WhatsApp after a Business number is set up.

Deployment

How it is set up and run.

Built to order

The system is specified with you and written for you. Hosting is either on our servers or with a provider you choose.

Phased

Kit builder and expiry register first, refill schedules afterwards.

Customisation boundaries

What can change, and where the edge is.

What can change

Kit lists, refill intervals, substitutes and the storefront layout follow your range.

Where the edge is

Medical advice and kit standards stay with qualified advisers. The software records the kit you define.

Migration and training

Moving over and getting people ready.

Stock move

Items, batches and expiry dates come in from your stock sheet and are reconciled with a shelf count.

Training

Sessions for packers and sales staff on the kit builder and the refill calendar.

Support scope

What support covers.

Scope

Bug fixes, minor edits and questions from packers and sales staff, with response hours and a named contact written into the agreement.

Outside scope

Extra kit families, other countries or a different refill model would each be priced as new work.

More in Health Devices & Supplies

Related solutions.

Existing products

What already exists.

Electronics and Appliance Retail Software

Serial-number stock, warranty and service records, finance schemes, exchanges and billing for electronics and appliance dealers.

Learn more

Wholesale and B2B Ordering Software

A price-list ordering portal for dealers and retailers, wired to stock, credit limits and dispatch.

Learn more
Services

How it gets built.

For the business side, see Software solutions for first-aid supplies e-commerce.

Common questions

Questions about this solution.

Can a first-aid seller install this today?

No. Nothing installable exists. The system is written to your kit lists and refill rules after discovery.

Does it say what a workplace kit must contain?

No. You define the kit, or the customer’s adviser does. The software holds the list and checks the stock against it.

Can customers get refill reminders?

Yes. A date is set for each kit, and a reminder or quotation goes out ahead of it, if the customer has agreed to receive messages.

Requirement discussion

Talk through your commerce requirement.

Describe what you sell, where you sell it and what is slowing you down. An engineer will reply within one business day.

  • No obligation
  • A reply within one business day
  • Your details stay private

Only your name, contact details and a short description are required.

Your details stay private. Privacy policyProtected by reCAPTCHA.