E-commerce software · Custom software solution

Measuring Tools E-commerce & Calibration Records Software

This solution keeps a register of each instrument sold, with its certificate, issue date and recalibration interval. It sends reminders and takes purchase-order orders from quality teams. Customers can download their own certificates. A catalogue store can run beside it.

Discuss your requirement The business view

Product status

Custom software solution, built to your requirements

No existing GullySystem product tracks instrument certificates and recalibration dates, so the work is custom. A catalogue store can run beside it.

There is no published price, free trial or live demo for this solution. Scope and cost are settled in a written proposal after discovery.

Purpose and users

The aim is that no buyer is surprised by an expired certificate. Each instrument has a record, and the record triggers the reminder before the date arrives.

It does not calibrate or accredit anything. It stores what the laboratory issued and keeps it findable by customer, serial and date.

Quality managers
Calibration coordinators
Catalogue editors
Sales staff

Modules

What is in the system.

Instrument register

Each instrument with serial, customer, certificate and interval.

Reminder engine

Sends a reminder before each due date, on the schedule you set for that customer.

Customer portal

A login to see instruments and download certificates.

Purchase-order orders

Orders that carry a purchase number.

Workflows

How the work runs through it.

Sale to register

An instrument is sold, and its certificate and interval are saved with the customer’s name. A short step, but the rest depends on it.

Due date to recalibration

A reminder is sent, the instrument returns for work, and a new certificate replaces the old one on the record.

Catalogue and product data

What each product record holds.

Specifications

Range, resolution, accuracy class and unit, held as fields that search can use.

Certificate types

Factory and laboratory certificates held as separate kinds, each with its own issue date and validity.

Intervals

A default interval per instrument type, adjustable per customer.

Pricing and order rules

How prices and orders are set.

Contract prices

Agreed rates for repeat customers.

Calibration service price

A price for recalibration as its own line.

Purchase numbers

Held on the order and carried through to the invoice, so the customer’s accounts team can match them.

Stock and fulfilment

From stock to the doorstep.

Instrument stock

Counted by model, with the serial on dispatch.

Return for calibration

Instruments received back are logged and sent on to the laboratory.

Tracking

Each trip is recorded so an instrument is never lost between the customer, you and the laboratory.

Payments, returns and refunds

Taking money and giving it back.

Payments

Account terms and online payment where needed.

Returns

Faulty instruments handled under your terms.

Admin controls and reporting

What the team can see and change.

Roles

Customers see only their instruments.

Reports

Instruments due soon and overdue, by customer. Short and useful.

Integrations

What it connects to, and on what terms.

Laboratory

Records shared by file or login, as the laboratory agrees.

Messaging

Email and WhatsApp, once set up.

Billing

Linked to your stock and billing by export.

Deployment

How it is set up and run.

Custom build

Designed with you and hosted on a server we manage or on your cloud account.

Register first

The register and reminders go live before the portal.

Customisation boundaries

What can change, and where the edge is.

What can change

Fields, intervals and reminder wording follow your practice.

Where the edge is

Calibration and accreditation stay with laboratories.

Migration and training

Moving over and getting people ready.

Past certificates

Certificates in folders are scanned or imported and matched to customers.

Training

Sessions for coordinators and sales staff.

Support scope

What support covers.

Scope

Fixes to the register, the reminders and the portal, with named contacts and agreed hours of cover.

Outside scope

New laboratories’ links are separate work.

What already exists.

Wholesale and B2B Ordering Software

A price-list ordering portal for dealers and retailers, wired to stock, credit limits and dispatch.

Learn more

Services

How it gets built.

For the business side, see Software solutions for measuring tools e-commerce.

Common questions

Questions about this solution.

Does a ready product exist for calibration tracking?

No. This is custom software.

Can customers add their own instruments?

Yes, if you allow it. The certificate is attached for your coordinator to check before it counts.

Do reminders go out automatically?

Yes, on the schedule you set for each customer, once email or WhatsApp is connected and the customer’s contact details have been checked by your coordinator.

Requirement discussion

Talk through your commerce requirement.

Describe what you sell, where you sell it and what is slowing you down. An engineer will reply within one business day.

No obligation
A reply within one business day
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