Corporate Travel Billing with GST and TDS

Corporate clients receive one monthly invoice with a line per traveller, a purchase order number and a cost centre. The agency’s service fee, GST and TDS treatment sit on the same bill.

Share your requirements

What the monthly bill is built from

Every booking of the month

Each ticket, hotel and vehicle is a line, with the traveller, the dates and the sector. The client’s accounts team can tie every line to a trip its own people took. Nothing is keyed twice.

Your service fee, on your terms

A fee per booking, a fee per traveller or a flat monthly charge is set on the client, matching whatever was agreed with that company. It is used every month.

GST as you raise it

The invoice carries GST the way the office raises it today, with the client’s GSTIN on the bill. Your accountant confirms how it is treated. The layout follows the office’s existing invoice.

TDS they will deduct

TDS is recorded against the receipt when it comes short. The balance on the bill is then the real balance, without an unexplained difference.

Before the next booking goes out

A credit limit helps only when it is checked before the booking.

The limit agreed with that company, on the client record
What is already outstanding against it, on the booking screen
Ageing on every bill, so a late-paying company is visible early
Statements for their accounts department, from the same entries

Where it stops

It will not block a booking

When a company is over its limit, the figure is shown to whoever is booking. Going ahead is a decision for the owner or manager, often made on a phone call, and the software does not take it.

Books stay with your accountant

Invoices, receipts and balances live here for the desk to work from. Final accounts and GST returns belong with the accountant, and an export is built once he has agreed the ledger names.

FAQ

Frequently asked questions

Can we bill some corporates monthly and others per trip?

Yes. The arrangement is set on the client, so a monthly account and a pay-per-trip company run side by side.

Can their purchase order or cost centre go on the invoice?

Yes. Those fields are captured at booking and print on the bill.

Can invoices go into Tally?

Invoices, supplier bills and receipts export as a spreadsheet that the accountant posts into Tally. Ledger names are matched to his during set-up. A live connection between the two is separate work, priced on its own.

Talk to us

Tell us what you need.

Share your requirements and one of our engineers will come back to you within one business day.

What happens after you share your requirements

A senior engineer reads your answers. Nobody phones first.
Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.