One Monthly Invoice, and the Ageing Behind It
The corporate client’s accounts department wants one bill for the month, with a line per traveller and the cost centre against each. Their purchase order number has to be on it. Yours is due on the first.
What the monthly bill is built from
Every booking of the month
Each ticket, hotel and vehicle as a line, with the traveller, the dates and the sector. Their accounts team can tie every line to a trip their own people took.
Your service fee, on your terms
A fee per booking, a fee per traveller or a flat monthly charge, whichever you agreed with that company. It is set on the client and used every month.
GST as you raise it
The invoice carries GST the way your office raises it today, with their GSTIN on the bill so their credit is not lost.
TDS they will deduct
Recorded against the receipt when it comes short, so the balance on the bill is the real balance and not a difference nobody can explain.
Before the next booking goes out
A credit limit is only useful before you book, not after.
- The limit you have agreed with that company, on the client record
- What is already outstanding against it, on the screen where a booking is made
- Ageing on every bill, so a company running late is obvious in October
- Statements for their accounts department, from the same entries
Where it stops
It will not block a booking
When a company is over its limit, the figure is shown to whoever is booking. Whether to go ahead is a decision for your owner or manager, usually made on a phone call, and the software does not take it.
Books stay where your accountant keeps them
Invoices, receipts and balances live here for the desk to work from. Final accounts and GST returns belong with your accountant, and an export is built once he has agreed the ledger names.
Frequently asked questions
Can we bill some corporates monthly and others per trip?
Yes. The arrangement sits on the client, so a monthly account and a pay-per-trip company run side by side.
Can their purchase order or cost centre go on the invoice?
Yes. Those fields are captured at booking and print on the bill, which is usually what decides how fast their accounts team pays.
Does it connect to Tally?
Invoices, supplier bills and receipts come out as a spreadsheet your accountant posts into Tally without retyping a line. The ledger names are matched to his while the system is being set up. Wiring the two together is possible, and it is priced on its own.
Tell us what you need.
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