Supplier Rates and Purchase Orders for Bakeries
Supplier management keeps rates, contacts and delivery history for each flour, dairy and packaging supplier. It raises purchase orders and shows which supplier delivered late before the next order.
On each supplier
The order comes from the shortage
When tomorrow’s plan is checked against the store, whatever is short becomes the purchase order. The storekeeper sends it that evening. Nothing is retyped from a handwritten list.
Two people, one order
If the owner phones the dairy about cream and the storekeeper has already ordered it, twice the quantity arrives on Thursday. An open order that everybody can see prevents that. Cream cannot wait.
What it does not do
The software does not make a supplier deliver on time. It gives a record to hold when speaking to the supplier, and it shows plainly that a delivery has not arrived.
Frequently asked questions
Can suppliers receive the purchase order on WhatsApp?
Yes, as a message or as an email. Many flour and dairy suppliers read WhatsApp first, so that is often the channel used.
Can two rates be kept for the same item?
Yes. Two suppliers of maida at different rates both sit on the item, and the order is raised against whichever supplier is chosen.
Does it show what is owed to a supplier?
In part. Purchase bills and the amount still due against each supplier are kept. The accountant runs the ledger, and these figures go to the accountant.
How are short and damaged deliveries handled?
The quantity actually received is recorded against the order line. A short delivery stays visible on the open order until the supplier sends it or the order is closed.
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