Catering Event Order Book

Every catering event is recorded in the order book with its date, venue, session, guest count, menu and client. Two functions on one Saturday show side by side, along with the cooks and vessels already promised.

Share your requirements

What an order carries

Date, venue and session

Breakfast, lunch, reception or dinner, at a named hall with its address and the time the team must be set up by. The van driver and the supervisor both use it.

Guest count

The number given at booking and the number it becomes as the date nears are both kept. One is what was quoted, and the other is what gets cooked.

Who the order belongs to

The family, the office or the hall that referred it, along with the contact who will answer the phone on the day. That contact may not be the person who booked. It is stored separately.

Everything linked to it

The menu, costing, roster, vessels and settlement all sit on the event, so one screen answers questions about that function.

The week at a glance

Events on the same day are visible together when the order is taken.

Every event of the week by date and session, side by side
Enquiries held against a date but not yet confirmed
Functions where the count has moved since the quotation
Events with no advance received, before the purchase list goes out

What it does not decide

Taking a second order is the owner’s call

Existing bookings for that date appear, including the cooks and vessels promised. Whether the kitchen can manage another function is a judgement for the owner. The module does not make it.

It is not a hall booking system

A business that also lets out a hall needs a different kind of record. This module runs the catering order, the food and the staff.

FAQ

Frequently asked questions

Can a date be held before the family confirms?

Yes, as a tentative event. It shows on the week with its own mark, and vessels and cooks are not promised until it is confirmed.

What about a function that runs over three days?

Each session is its own line under one order, with its own menu and count. A mehendi lunch and a reception dinner can be cooked and priced differently.

Can the supervisor see only his own events?

Yes. The order desk, the head cook, the supervisor and accounts each see their own screens, and costing stays with the people you choose.

Talk to us

Tell us what you need.

Share your requirements and one of our engineers will come back to you within one business day.

No obligation
A reply within one business day
Your details stay private

Start with your requirements

Seven short steps that tell us what you need. An engineer reads them before getting in touch.

Share your requirements