E-commerce software · Custom software solution

Replacement Cartridge E-commerce & Fitment Software

This solution holds a fitment matrix from purifier models to stage-by-stage cartridges, lets a customer find the right set from a model name, and sends reminders when each stage is due. Cartridge sellers, brands and service dealers are its intended users.

Discuss your requirement The business view

Product status

Custom software solution, built to your requirements

Nothing GullySystem runs today keeps a fitment matrix between purifier models and their cartridge sets, or a due-date engine for an installed base. Development starts from a blank sheet, and no part counts as ready until you accept it.

There is no published price, free trial or live demo for this solution. Scope and cost are settled in a written proposal after discovery.

Purpose and users

The system treats fitment as data. A model has a list of stages, each stage has a part, and a part can fit several models. A customer reaches the right set from a model name or a photograph of the label.

It does not test cartridge performance or vouch for third-party parts. It records what you list as compatible and shows the source of that claim.

Fitment data editors
Customer care
Trade customers
Warehouse staff
Owners

Modules

What is in the system.

Fitment matrix

Models, stages, parts and the links between them, with the source of each link.

Lookup by model

A model name, a serial prefix or a label photograph leads to the right set.

Due-date engine

Next change dates per stage, from the purchase date or the install date.

Repeat orders

A reminder opens a prefilled basket, or a standing schedule of dispatches.

Trade catalogue

Service dealers order sets in numbers on negotiated rates, billed on account.

Workflows

How the work runs through it.

Find and buy

A customer enters the model, confirms the stage list and orders the exact set. The order records the model it was matched to.

Remind and reorder

A due date triggers a message, a one-step basket and a dispatch for the stage that is due.

Trade restock

A dealer orders by model and quantity, and the warehouse picks stage sets in batches.

Catalogue and product data

What each product record holds.

Models and stages

Brand, model, variant and ordered stage list, with a note where a model changed over time.

Parts and compatibility

Each part has an identifier and the models it fits, with a flag for original or compatible.

Packs and sets

Single cartridges, annual sets and kits for service dealers.

Pricing and order rules

How prices and orders are set.

Set and single prices

Sets are priced below the sum of singles where you decide, and every rule is written down.

Trade rates

Dealers see their own agreed rates, with quantity slabs.

Subscription plans

A schedule of future dispatches with the customer’s consent recorded, where your payment provider supports repeat charges.

Stock and fulfilment

From stock to the doorstep.

Stock by part

Stock is held by part number and batch, so a set picks from batches in order.

Packing check

Each set is verified against its model before packing, and a mismatch halts the dispatch.

Dispatch

Light parcels go by regular carriers with tracking recorded on the order.

Payments, returns and refunds

Taking money and giving it back.

Payments

Single orders pay online. Dealers settle on account or by bank transfer.

Returns

A returned set is checked against the model recorded at order time before it is accepted.

Refunds

A refund follows the original payment once the check is complete.

Admin controls and reporting

What the team can see and change.

Roles

Data editors maintain fitment. Warehouse staff pick. Customer care sees orders and matches.

Approvals

A change to a fitment link waits for a second person before it goes live.

Reports

Orders by model, mismatched returns, reminders sent and reorders after a reminder.

Integrations

What it connects to, and on what terms.

Purifier seller’s store

Shares the installed-unit list when the same seller sells units, with the customer’s consent.

Warehouse and billing

Reads part stock and writes sales to the billing record on a timetable you choose.

Reminder channel

WhatsApp or email, through accounts you have verified.

Deployment

How it is set up and run.

Design and hosting

Designed with you, then run by us, or deployed into a cloud tenancy under your control.

Fitment before features

The matrix for your top models is loaded and proved before reminders and subscriptions are switched on.

Customisation boundaries

What can change, and where the edge is.

What can change

Stage names, interval rules, set pricing and the form of the lookup all follow your catalogue.

Where the edge is

The accuracy of a fitment link rests on the data you or a brand supplies. The system shows the source and cannot certify it.

Migration and training

Moving over and getting people ready.

Loading fitment

Existing part lists and spreadsheets are cleaned into the matrix, and a sample of models is checked by hand.

Training

Editors learn to maintain links. Customer care practise lookups on real queries.

Support scope

What support covers.

Included

Fixes to the lookup and the reminders, and help for your team, under a written agreement with named contacts.

Excluded

New brands, new languages or a change to the data model are quoted as separate projects.

What already exists.

Electronics and Appliance Retail Software

Serial-number stock, warranty and service records, finance schemes, exchanges and billing for electronics and appliance dealers.

Learn more

Services

How it gets built.

For the business side, see Software solutions for replacement cartridges e-commerce.

Common questions

Questions about this solution.

Does this exist today?

No. It would have to be written for you, and no part is usable until it has been built and accepted.

Can it prove a compatible cartridge fits?

No. It records the claim and its source. Proof of fit comes from the brand or your own testing.

Can customers subscribe to cartridges?

Yes, where your payment provider supports repeat charges. The schedule and consent are designed with you.

Requirement discussion

Talk through your commerce requirement.

Describe what you sell, where you sell it and what is slowing you down. An engineer will reply within one business day.

No obligation
A reply within one business day
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