Mileage Rates and Daily Allowances

Rates for per-kilometre travel, out-of-station allowance and lodging ceilings are set once and applied on the claim. Claimants enter distance or days, and the amount follows.

Share your requirements

Rates fixed once

Where rates are settled in a meeting and remembered differently by each person, every claim becomes a small negotiation. This module holds the agreed rates in one place. The accounts assistant applies the same figure to everyone.

What the rates cover

Kilometres

The claimant enters the distance and the vehicle type, and the amount follows from your rate. Nobody does arithmetic at a fuel pump.

Out-of-station allowance

A daily figure applies to staff away from their branch, multiplied by the number of days they were away.

Ceilings

A limit can be set for a lodge or a meal. A claim above the limit needs the person you name to clear it.

By grade

Where your firm does this, a senior engineer and a trainee can carry different rates, and the screen applies the one that fits the claimant.

What this settles

The same rate for everybody, without anybody enforcing it
Rates changed once, from a date, and not in separate conversations
Claims above a ceiling, visible to the approver
Travel by person and by month, at the rate you set
Rate questions kept away from the accounts assistant

FAQ

Frequently asked questions

Does it work out the distance on its own?

No. The claimant enters the kilometres and the module applies your rate. Reading a route off a map is separate software.

Can rates change mid-year?

Yes, from a date you set. Claims already filed keep the rate that applied when the journey happened.

What about fuel bills on a company vehicle?

Those are claimed as diesel against the vehicle and not as mileage. Tagging each expense to the vehicle shows running cost later.

Can we cap monthly travel for one person?

Not as a hard stop. The module shows travel by person and by month, so a sharp rise in one person’s claims is visible. The follow-up is yours.

Talk to us

Tell us what you need.

Share your requirements and one of our engineers will come back to you within one business day.

What happens after you share your requirements

A senior engineer reads your answers. Nobody phones first.
Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.