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GullySystem

Advance and Balance Tracking for Furniture Orders

Furniture is paid for in stages: an advance, a part payment when fabric is confirmed, and a balance at delivery. Each payment is recorded against one order, and the GST invoice comes from it.

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Balances collected at delivery

When the balance is due at delivery, the advance may sit in the receipt book while the balance is tracked by memory. Uncollected money can then go unnoticed for a week. Recording every payment against the order keeps the balance visible to the office.

How the money is recorded

Every payment against the order

Advance, part payment and final balance are each recorded with the date, the mode and who took it. Cash, card, UPI and cheque all sit on one order.

The balance as a figure

Order value less what has come in, updated as each receipt is entered. The counter does not add it up by hand.

GST invoice from the order

The invoice is raised from the order lines with tax on them, so the model, fabric and price on the bill match what was sold.

Receipt for the customer

Each payment prints or goes out as a receipt against the order number. Disputes about what was paid at the door become rare.

Cheques not yet cleared

A cheque is recorded when taken and marked when it clears. Until then it shows as money promised.

What accounts sees

  • Pending balances by order, and by how long they have been due
  • Collections for the day by mode and by person
  • Deliveries done with money still outstanding
  • Invoices and receipts exported for your accountant’s Tally
FAQ

Frequently asked questions

Can we stop a delivery when the balance is not paid?

The balance shows on the trip list and on the order, so the supervisor knows before the vehicle is loaded. Holding the delivery is a decision for a person, not the software.

Does it handle customer finance or EMI?

No. If a finance company pays part of the bill, that amount is recorded against the order like any other payment. The finance itself is arranged outside this software.

Will our accountant still work in Tally?

Yes. Invoices and receipts export for the accountant to bring into Tally, so no bill is typed twice. A direct connection is scoped separately if he wants one.

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