Advances, Balances and the GST Invoice
Furniture is paid for in pieces. An advance on Sunday, something more when the fabric is confirmed, the rest when the tempo reaches the gate. Each of those has to land on the same order.
The driver came back without the cheque
The balance was to be collected at delivery. It was not, and nobody noticed for a week, because the advance is in the receipt book and the balance was in somebody’s head. By the time the office catches it, the customer says he already paid the boy who came with the tempo.
How the money is recorded
Every payment against the order
Advance, part payment and final balance, each with the date, the mode and who took it. Cash, card, UPI and cheque all sit on the same order.
The balance is a number, not a feeling
Order value less what has come in. It updates as each receipt is entered, so the counter never has to add it up on a calculator.
GST invoice from the order
The invoice is raised from the order lines with the tax on them, so the model, fabric and price on the bill match what was sold.
A receipt the customer can keep
Each payment prints or goes out as a receipt against the order number, which ends most of the arguments about what was paid at the door.
Cheques that have not cleared
A cheque is recorded when taken and marked when it clears. Until then it is visible as money promised rather than money received.
What accounts sees
- Pending balances by order, and by how long they have been due
- Collections for the day by mode and by person
- Deliveries done with money still outstanding
- Invoices and receipts exported for your accountant’s Tally
Frequently asked questions
Can we stop a delivery when the balance is not paid?
The screen shows the balance on the trip list and on the order, so the supervisor knows before the tempo is loaded. Holding the delivery is still your decision, made by a person, not the software.
Does it handle customer finance or EMI?
No. If a finance company pays part of the bill, that amount is recorded against the order like any other payment. The finance itself is arranged outside this software.
Will our accountant still work in Tally?
Yes. Invoices and receipts export for him to bring into Tally, so no bill is typed twice. A direct connection is scoped separately if he wants one.
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