What Left the Cash Box, and Which Matter It Was For
The clerk pays the court fee, the process fee and the typist in one morning. He writes it on a slip if he remembers. Six months later the fee bill is drawn without it.
Recorded when it is paid
Against the matter, on the day
The amount, the head, the matter and the date. Entered from a phone at the court itself, before the slip goes soft in a shirt pocket.
Who paid, and from where
Office cash, the clerk’s own pocket, a partner’s UPI. Reimbursement stops being a conversation and becomes a list.
The heads you actually use
Court fee, process fee, vakalat charges, typing, photocopying, travel, and whatever else your office pays for. Your heads, set at the start.
A photograph of the receipt
The challan, the stamp receipt or the typist’s bill is attached to the entry. The auditor asks once, and it is there.
Where it turns up again
- Unbilled expenses by matter and by client, waiting to go on a bill
- Expenses already billed, so nothing is charged to a client twice
- What was paid out of the office cash box this month, by head
- What each clerk has spent and not yet been paid back
- Expenses listed for whoever keeps your books
The honest part
Nothing is captured by itself
A court fee reaches the matter because somebody typed four fields. Offices where the clerk refuses to do that on the day end up where they started, and it is worth deciding that before you buy.
It is not your accounting book
Expenses, bills and receipts are listed here for your accountant. Final accounts, GST returns and the ledgers stay in Tally or wherever your books live, and an export can be built once he has agreed the names.
Frequently asked questions
Can the clerk enter an expense without seeing our fee bills?
Yes. He can be given the right to record expenses and nothing else, and bills and receipts then stay with accounts.
How do expenses reach the client’s bill?
Unbilled expenses on a matter are picked up when the fee bill is drawn, and can be included or left out line by line. Once billed, they are marked billed.
Does it connect to Tally?
Not by itself. Where the retyping is heavy we build an export after your accountant says what the ledgers should be called, and the scope is agreed before work starts.
Tell us what you need.
Send a short brief and one of our engineers will come back to you — usually the same day.
- No obligation
- We reply the same working day
- Your details stay private