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GullySystem

Limitation and Due Date Reminders

Limitation dates, appeal periods, reply deadlines and undertakings are kept as dated reminders on the matter. Each one surfaces before its date and carries the responsible person’s name.

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What is kept as a reminder

Each reminder sits on the matter, with a date, a short note and a name against it.

  • The limitation date worked out for a claim not yet filed
  • The period for an appeal or a revision after an order
  • The date by which a reply, objection or written statement is to go in
  • An undertaking given to a court, with what was undertaken
  • A renewal, a security deposit expiry or a notice period on a contract matter

How it reaches somebody in time

Before, not on the day

The reminder appears at the lead time you set for that kind of date. A fortnight is common for a reply, and the lead time can be longer where a client must be found and instructions taken. It is set per kind of date.

On somebody’s name

Each reminder carries the advocate or clerk responsible. It shows on that person’s pending list until it is closed.

Closed with a note

Filed, extended or client instructed not to proceed. The reminder is closed with a line saying which, and the line stays on the matter. Closing needs a reason.

Still open, and past

Anything past its date and not closed stays on a list of its own, listed with the person responsible and the note against it. The list is meant to be read every Monday. It is short.

Who works out the date

The advocate does

The module does not compute limitation. It stores the date an advocate has worked out, with the note explaining how, and brings it back before it arrives. Computing periods from the papers is a legal judgement.

A reminder is not a safeguard

A date entered wrongly comes up wrongly. Whether a second person checks limitation entries on new briefs is a matter for the firm. The module cannot replace that check, and it does not try to verify a date against the papers of the matter.

FAQ

Frequently asked questions

Does it calculate limitation periods for us?

No. It holds the date your advocate has worked out and brings it back in time. Working out the period from the facts stays with the person who signs the plaint.

Where do these reminders show up?

On the matter, on the responsible person’s pending list and on a separate list of dates coming up. They are kept apart from the hearing calendar because they are not hearings.

Can a partner see everything falling due next month?

Yes. The list runs across the firm and can be filtered by advocate or by client.

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