Outside Job Work for Manufacturers

Material that leaves the premises for a process has to come back and be counted. Each challan records what went, what returned and what the vendor charged.

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Sending material out

Plating, heat treatment and coating are rarely done inside a small unit, so material travels to a vendor and comes back part-way through the routing of the part.

Outward challan

Vendor, process, part, work order, quantity and weight sent, printed as a challan for the driver to carry.

Process named

Plating, zinc coating, heat treatment, powder coating, anodising, printing, laser cutting or filling, taken from the routing of that part.

Expected return

A date the vendor promised, so a batch sitting at a vendor longer than it should be appears on a list.

Rate agreed

The rate per piece or per kilogram the vendor quoted for the process, held on the challan itself. That figure checks the bill later.

Receiving it back

The inward entry sits against the outward challan, never on its own. Quantity returned, quantity rejected by the vendor and the weight that came back are entered. A shortfall stays open on the challan until it is explained, returned or written off. Several returns against one outward challan are normal. The batch then resumes at the stage after the job work.

Vendor charges and records

Charge per challan

The vendor bill is matched to the returned quantity at the agreed rate, so a bill for more pieces than came back is visible.

Vendor ledger

Job work bills, payments and the balance owed to each process vendor, with the challans that make up the figure. Both sides read one number.

Pending at vendors

Everything still lying outside, by vendor and by process. The planner reads this before promising a dispatch week.

Loss and rejection history

Shortfalls and vendor rejections over past challans are visible, which helps the owner when a rate is being renegotiated.

What this module does not do

It does not file delivery challan or e-way documents with any portal
It does not judge whether a vendor loss is reasonable
It does not pay the vendor bill
Write-off limits and who approves them are agreed with the owner

FAQ

Frequently asked questions

Can material go to two vendors in one batch?

Yes. A batch can be split across challans, and each returns on its own, with the counts kept apart.

How is a weight loss in plating handled?

The difference between weight sent and weight returned is shown, and an allowance you consider normal can be set for that process.

Does the system print the outward challan?

Yes. The challan prints with vendor, part, quantity and process, in the layout your unit uses today.

What if a vendor loses pieces altogether?

The shortfall stays open on the challan. It is closed only by a write-off or a recovery that the owner approves.

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