Billing and Payments for Pilates Studios
Invoices cover session packs, monthly plans, drop-ins and retail items such as grip socks. Each records how it was paid, and tax is shown in a layout the studio’s accountant can work from.
What goes on an invoice
The desk raises an invoice when a client buys. A booking made on a phone can also lead to one.
Taking payment
Cash, UPI and card are recorded as the mode of payment, and a single bill can be split across two modes when a client pays part in each. A UPI link can be sent from the phone so the client pays before she arrives. Gateway fees and settlement are confirmed during scoping.
Tax and accounts
Tax lines are shown the way the studio’s accountant sets them, with the invoice number, the client’s name and the date on every copy. Which rate applies to classes and which to retail is for the accountant to confirm. Sales reports can be exported.
What billing does not do
Billing does not set your prices, and it does not decide how pack money is shown in the books. It also does not chase dues by itself. Reminders for unpaid bills go out only if the studio switches them on.
Frequently asked questions
Can a client pay in instalments?
Yes, where the studio offers it. Each instalment is recorded against the pack, and the balance due shows on her profile.
Can an invoice be sent on WhatsApp?
Yes. The invoice can be shared as a link or a file once the WhatsApp connection is set up during scoping.
Does it print receipts?
Yes. A receipt can be printed at the desk, or sent to the client. The layout carries the studio’s name and tax details.
Are corporate bookings supported?
Yes. A company can be set up as a billing party, with its employees as clients, and invoiced together.
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