Reports for Self-Help Group Leaders and NGOs

These reports show savings, loans, repayments, attendance and the group’s accounts. Each is drawn from the entries made at meetings, so there is no second book to reconcile.

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One set of entries behind every report

A group often keeps savings in one register, loans in another and attendance in a third. A bank manager or a funder then asks for figures that sit across all of them. The source for these reports is the set of entries the treasurer makes at the meeting. A statement for the bank and a balance for a member come from the same place.

The reports

Savings by member and group total

What each member holds and what the group holds appear on one screen, so that no column has to be added up by hand before the meeting ends.

Loans outstanding by member

What is still out with each member, with overdue amounts shown apart from amounts not yet due, so the treasurer can see who needs a reminder.

Repayment schedule for each loan

The full plan for a loan, printed for the member to keep or placed in the file the group holds for its records and for the bank.

Attendance by meeting

Who came and who did not at each meeting, which matters when a bank or a funder asks the group to show its participation.

Profit and loss and balance sheet

Both come from the same entries, with one period placed beside another.

Cash flow

Money in from savings and repayments and money out as loans, for the month and for the year.

Who acts on them

Group leaders read savings and the members behind. Treasurers print statements and schedules. Members read their own history. NGO coordinators read the same reports for each group they support and decide which groups need a visit. A bank manager receives the statements the group chooses to hand over.

What the figures reflect

Each report shows the entries made so far. Savings have to be entered, repayments marked and attendance taken before a report is complete. A figure that looks short usually points to an entry that has not yet been made. Reports come out as PDF or Excel.

FAQ

Frequently asked questions

Can the reports go to a bank?

Yes. Cash flow, profit and loss and the balance sheet can be printed or exported when a bank manager asks. What a particular bank requires is for the group to confirm with the bank.

Can an NGO combine several groups in one sheet?

Reports are produced for each group, and Excel exports can put several groups in one sheet. How figures are brought together is worked out with the group when the software is set up.

Can this year be compared with last year?

Yes. Periods sit side by side in the same report.

Are the reports updated as entries are made?

Yes. They are drawn from the current entries, so they change as the treasurer records savings and repayments.

Talk to us

Tell us what you need.

Share your requirements and one of our engineers will come back to you within one business day.

What happens after you share your requirements

A senior engineer reads your answers. Nobody phones first.
Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.