One register for member firms, dues, committees, events and ballots.
Run a trade association from one member register. Each firm carries its class, delegates, dues, committee seats and event bookings. The secretariat issues renewals, admits applicants, convenes working groups, collects comments on consultations and runs the annual meeting from the same record. Delegates log in to update details, pay invoices and book places, so staff stop retyping what members could enter themselves.
- Membership classes, fee bands and committee structure entered the way your rules read
- Member firms, delegates and unpaid dues migrated from your sheets
- Voting weights and meeting rules reviewed with your own officers during implementation
Trade associations use this software to hold member firms with their delegates and class. It issues and matches dues, admits applicants, runs committees, manages conferences and sponsors, logs consultations and builds annual meeting voter rolls from the register. GullySystem configures it for your classes, fee bands and meeting rules.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Application
A firm applies online with its sector, size and references. The membership officer checks the papers and sends the file to the admissions committee.
- 2
Admission
The committee’s decision is recorded. An admitted firm gets a class, a fee band, delegates and access to the portal and directory.
- 3
Dues
Invoices are issued by class and band. Payments are matched, reminders go to firms in arrears, and a lapsed firm loses member access on the date the rules say.
- 4
Committees
Working groups meet with chairs, secretaries and firm seats on record. Minutes and action items are filed to the group, and seats change when a delegate is replaced.
- 5
Events and consultations
Registrations are taken at the right rate and badges issued. Consultations collect comments by topic and firm, and the submission is kept with its approval trail.
- 6
Annual meeting
The voter roll is built from the register with class weights applied and arrears removed. Proxies and results are recorded for the minutes.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Contact & Account Management
Each firm is one record with its delegates and billing contact, so a change of representative is made once and reaches circulars and committee lists.
- Subscription Billing
Dues are raised by class and size band on a yearly cycle, prorated for joiners, and renewals recur without staff retyping the schedule.
- Receipts Management
Payments by transfer, card or cheque are matched to dues invoices, leaving a clear list of firms still in arrears.
- Workflow and Approvals
An application passes from the membership officer to the admissions committee, and the decision is recorded before the firm becomes a member.
- Online Booking Portal
Delegates book conference places and training days at the rate for their class, and paid places match the badge list.
- Document Management
Drafts, member comments and the final submission are stored against the consultation, with approval dates and the version that was sent.
- WhatsApp, SMS and Email Notifications
Circulars, renewal reminders and event invitations go to chosen classes, groups or delegates by email or messaging, with delivery recorded.
- Roles and Permissions
A delegate sees only the firm’s own invoices and the groups the firm sits in, while secretariat staff see the full register.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Every part of the system, by area.
Take the modules you need. Each one works on its own or inside a larger system built for you.
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
- All business solutions
One system, each person sees their part.
For the director general and board
See member numbers by class, renewals due, event income and committee activity, with arrears listed by firm.
For membership officers
Process applications, run dues, chase arrears and update delegates when a firm changes its representative.
For policy and committee secretaries
Keep working group seats, minutes and action items, and collect member comments on each consultation by topic.
For events and sponsorship staff
Set rates, take registrations, issue badges and check sponsor benefits against what each package promised.
For member delegates
Update firm details, pay invoices, book places and read papers for the groups and classes the firm belongs to.
The numbers the owner asks for.
- Members by class, sector and region, with joins and lapses
- Dues invoiced, received and in arrears, by firm and class
- Applications by stage and committee decision date
- Committee seats by group, with vacancies and expiring terms
- Conference registrations by rate type against the badge list
- Sponsor benefits promised and delivered, by package
- Voter roll with weights, arrears removed and proxies recorded
Who this is built for.
- Sector bodies whose members are companies in one industry
- Chambers and federations that run committees and publish position papers
- Associations that hold a yearly conference, training days and a directory
- Employer and manufacturer groups that vote on office bearers at an annual meeting
- Regional or national secretariats with several staff and several hundred member firms
When it is not the right choice.
- A small club with one volunteer treasurer can manage with a sheet and a mailing list.
- Bodies that mostly collect donations from individuals will find NGO and Trust Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS and messaging
- Payment gateway
- Accounting export
- Video meeting links
- Website member area
Questions owners ask before a demo.
Is the firm or the person the member?
The firm is the record. People attach as delegates, billing contacts or committee representatives, so replacing one person never touches the firm’s history.
How are dues worked out?
Each class has a fee schedule, and some are banded by turnover or headcount. A firm joining mid-year is prorated by the rule you set at configuration.
Can we show a public directory?
Yes. Chosen fields from the register are published by sector and region. A lapsed firm drops from the listing on the date your rules specify.
How are committee seats kept?
A working group page names the chair, the secretary and every firm seat, each with the dates it began and ended. Minutes and actions attach to the group, not to a person’s inbox.
Can events have different rates?
Yes. Member, non-member, sponsor and speaker rates are set per event. Paid places are reconciled with the badge and catering lists.
Can members vote through it?
Partly. The system builds the voter roll with weights and records proxies and results, while your officers decide whether voting is in person or electronic.
How do consultations work?
Staff open a consultation, members send comments by topic, and the drafts and final submission are stored with approvals. You can see which firms replied.
Can we move our member list over?
Yes. Member firms, delegate names, class codes, committee rosters and outstanding dues come in from your existing sheets. The secretariat checks them before the first member logs in.
Who owns the member data?
The association does. How the register and dues history can be exported is written into the quotation before work begins.
What does it cost for a membership of our size, and can we see a demo?
Member count, staff users and modules such as events or ballots shape the quotation. Membership classes and fee bands, the member portal and the move of your register are listed as parts. The quote arrives in writing, after you have seen sample firms on screen.
How long before the secretariat runs the register in it?
The member firm register, applications, dues and renewal runs and the member portal go live first. Committees, consultations, events, sponsors and ballots follow. Member count and the number of committees set the length. Every stage is dated in your proposal.
What should the secretariat gather beforehand?
Bring the member register with class and fee bands, past dues invoices, committee lists, voting rules and event registration samples. Name a membership officer, a committee secretary and a finance person.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Built for.
The trades this product is set up for. Pick yours to see how the work runs there.
See Trade Association Management Software set up around your records.
Tell us how you run things today. An engineer reads it and writes back with what fits as it is, what would need changing, and what we would start with.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements