One connected system for routes, containers, weighbridge tickets, disposal records and billing.
Run a waste collection business from one system. Dispatchers plan rear-loader and roll-off routes by day and truck, drivers record lifts and misses from a phone, and the yard knows where each skip sits. Weighbridge tickets, disposal receipts and transfer notes attach to the load they belong to. Invoices carry lifts, tonnes and container hire at the rates agreed with each customer.
- Routes, material rates and container types entered as your yard works
- Customer list and container counts migrated from your sheets
- Support for the yard and the weighbridge office at go-live
Waste collection and haulage companies of any size use this GullySystem product. Dispatchers, drivers, weighbridge clerks, accounts and compliance staff all work from it. Each load carries its route, weights, facility receipt and customer charge. Containers are followed from the yard to the customer site and back.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Customer set-up
A customer is opened with collection addresses, container types, bin sizes, pickup days, contract terms and rates by material, so the first route already prices correctly.
- 2
Route planning
Dispatchers build routes by day and truck from the customer list, assign front-loader, rear-loader or hook-lift vehicles, and add on-call hauls as requests arrive.
- 3
Collection
Drivers open the day’s route on a phone, record each lift, flag contaminated, missed or overfull bins and attach photos. Lifts show on the dispatcher’s map as they happen.
- 4
Weighing and tipping
Loaded trucks cross the weighbridge, and the ticket records gross, tare and net weights. The tipping facility’s receipt joins the load, with the waste code and the gate fee.
- 5
Billing
Lifts, tonnes and container hire days are priced from the customer’s own rates and raised on a single invoice. Fuel surcharges and contamination fees are added as separate lines.
- 6
Compliance and review
Transfer notes, receipts and stream records are filed to the load. Managers then read volumes by route and customer, and compare recycling tonnes with general waste tonnes.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Vehicle and Trip Management
Each truck’s day is a route of stops, and the trip closes with the loads carried, the driver and the distance run.
- Service Reports and Proof of Visit
Drivers record every lift with a photo from the kerb, so a blocked or overfull bin has a dated note behind it.
- Fixed Asset Register
Every skip and bin is tagged, sized and placed at a customer site, and a swap moves it from one address to another.
- Price Lists and Schemes
A customer holds its own lift price, tonne rate and hire fee, so the invoice picks the right figure without a lookup.
- Invoice Management
Lifts, tonnes and container hire from one customer are priced and printed together, with tax lines set for the country concerned.
- Collections and Payment Follow-Up
Accounts are aged by customer, and the person who pays the bill receives a reminder until the invoice is cleared.
- Service Reminders
Servicing, tyre checks and licence dates for each truck come up as lists before the yard manager needs them.
- Document Management
Facility receipts, transfer notes and licence copies attach to the load they belong to and can be found by customer or date.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the dispatcher
See every route, truck and on-call request for the day, and move stops when a truck or driver drops out. Overrunning rounds turn amber.
For drivers
Open today’s stops on a phone, mark lifts and misses, take photos of blocked bins and see which container goes where.
At the weighbridge
Weigh each truck in and out, record the material, waste code and facility, and print or file the ticket. Repeat hauliers are picked from a list.
In accounts
Match tickets and lifts to customers, raise invoices, apply surcharges and chase accounts that are overdue, with a driver’s photo at hand for any dispute.
For compliance and the owner
Read volumes by material and facility, find any receipt or transfer note in seconds, and see where the fleet stands on servicing, walk-round defects and licence renewals.
The numbers the owner asks for.
- Lifts and misses by route, driver and bin type
- Tonnes by material, waste code, customer and facility
- Skips and bins out by customer and days on site
- Revenue by customer, charge type and recyclate rebate
- Disposal receipts and transfer notes still outstanding
- Fleet services, walk-round defects and inspections due
Who this is built for.
- Residential and commercial collection firms
- Skip hire and roll-off container operators
- Recycling collectors that keep separate material streams
- Building site waste haulers
- Companies with a private weighbridge or transfer yard
- Operators running several depots
When it is not the right choice.
- A single-truck operator with a few regular customers can manage with a route sheet and an invoice book.
- A landfill or processing plant that mainly receives loads needs gate and inventory software beyond this product.
- A firm whose main work is hauling freight will find Truck and Trailer Company Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- SMS
- Weighbridge software file import
- Accounting software export
- GPS tracker feeds
- Card and bank payments
Questions owners ask before a demo.
Is it for collection firms or for disposal sites?
For collection and haulage firms. It follows lifts, loads and invoices. A landfill, transfer station or materials recovery plant with its own gate needs different software.
Can drivers work where the signal is weak?
Yes. Lifts can be entered after the stop and sent when the phone reconnects. A supervisor can also enter a whole route afterwards from the driver’s run sheet.
How are skips and bins tracked?
Each skip and bin has a record with its type, size and current site. A swap or collection moves it and starts or stops the hire charge on the same day.
Can different materials carry different charges?
Yes. One customer can hold a lift price for general waste, a tonne rate for inert waste and a weekly hire fee for a skip.
Does it produce transfer notes?
It holds the fields for each load and prints them on a note, with the carrier, waste code and tonnage. The layout your regulator expects is reviewed during implementation.
What about hazardous waste?
Hazardous loads are a separate stream with their own notes, documents and checks. Your compliance officer decides which forms apply.
Can we move our customer list from a spreadsheet?
Yes. Addresses, pickup days, bin sizes and container counts are imported, and the dispatcher walks the list against yesterday’s run sheet before the first route goes out.
Who holds the weighbridge records?
The firm owns every ticket and receipt. A spreadsheet export of loads, weights and invoices can be asked for at any time, with the images of each weighbridge slip.
What does it cost?
Cost depends on trucks, depots and weighbridge set-up, so no figure is printed here. The first step is a session with your dispatcher on live routes, after which you get a quote on paper.
Do we need it for a small fleet?
Maybe not yet. With a few trucks and regular customers, route sheets and a spreadsheet can carry the work. Container hire and weights are where paper fails first.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Waste Management Company Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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