One connected system for units, sales, workshop jobs, parts and hire.
Manage truck and trailer enquiries, quotations, unit stock, workshop job cards, parts, hire agreements and customer dues in one system. Each unit carries its chassis, axle and coupling details, its service history and its open balance from the day it enters the yard. Sales, workshop, parts and accounts teams read the same record. Technicians open their own jobs on a phone.
- Unit types, parts catalogue and job types entered the way you work
- Customers, units and open balances brought over from your registers
- Changes to rates and job types handled by GullySystem staff when asked
Truck and trailer dealers, hire companies and workshops keep unit records, quotations, job cards, parts and invoices together in Truck and Trailer Company Management Software, which GullySystem configures. Each unit carries its sales history, its service jobs, the brake and suspension parts fitted and what its owner still owes. Hire agreements and service contracts sit beside it.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry
A buyer, hirer or workshop customer asks by phone, email or in person. It is logged under the customer’s name with the unit wanted or the fault described.
- 2
Quotation or booking
A salesperson quotes a unit with its body build, options and trade-in, or the workshop books a vehicle in for inspection. The customer accepts, negotiates or drops it.
- 3
Unit or job opened
An accepted sale reserves a unit on the register. A workshop booking becomes a job card with a technician, a bay and an expected finish.
- 4
Work and parts
Parts are issued to the job card and labour hours are logged. Brake test readings, extra faults found and customer approvals for added work are recorded as they arise.
- 5
Billing
The sale, the hire period, the repair or the parts become a tax invoice. Receipts are posted against it. The balance shows beside the customer’s other dues.
- 6
Follow-up
Service reminders, hire returns, contract renewals and inspection dates are raised from the unit record, so the next job begins before the customer rings.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Lead Management
Each buyer, hirer and repair enquiry is logged with its source and the unit asked for, then assigned a follow-up so none goes cold.
- Quote & Proposal Management
A quotation is assembled from body builds, extras and trade-in value, and every revision stays beside the original for comparison.
- Job Cards
Each complaint or scheduled service becomes a card holding the fault found, the parts fitted, the hours worked and the customer’s approval for extra work.
- Technician Scheduling
Booked vehicles are placed against bays and technicians, so the workshop manager sees free capacity before promising a collection date to a fleet customer.
- Stock Tracking and Alerts
Every brake part, filter or tyre issued to a job card or sold at the counter reduces stock, and a reorder alert fires for each line.
- Vehicle and Trip Management
Each trailer or truck out on hire keeps its agreement, start and expected return, with condition recorded when it leaves and when it comes back.
- Service Reminders
Contract visit dates and inspection due dates raise reminders from the unit record, so the customer is called before the service lapses.
- Invoice Management
Tax invoices for sales, hire, repair and parts are raised from the job, and each customer’s combined balance shows the oldest bill first.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners and directors
See units in stock, job cards open, trailers on hire, margin on used units and dues by customer, without asking each desk for its own figures.
For sales staff
Log enquiries, quote units, follow up buyers and reserve units against accepted orders. Each salesperson sees only the call list that is due today.
For workshop managers
Book vehicles in, assign technicians and bays, approve extra work, run the test drive checks and release finished jobs. The board shows what is stuck waiting for parts.
For technicians
Open the day’s job cards on a phone. Record labour and parts, and mark each job done.
For parts and accounts teams
Receive and issue parts, raise invoices, post receipts and chase overdue fleet balances against each unit. The oldest bills come first, with the unit named on every line.
The numbers the owner asks for.
- Units in stock by type, axle configuration, age and yard
- Enquiries won, lost and still open, by source and salesperson
- Job cards by status, technician, bay and promised collection date
- Brake, filter and tyre parts issued against each job, and stock below reorder level
- Tippers, tankers and trailers out on hire, with returns overdue
- Margin on used units after respray, tyres and reconditioning
- Dues by fleet customer, oldest invoice first
Who this is built for.
- Dealers who sell new and used trucks and trailers
- Companies that hire out tippers, tractor units and trailers by the day or the month
- Workshops that service and repair heavy vehicles for fleet customers
- Body builders and trailer makers who sell through their own yard
- Groups with several yards that need one view of stock and dues
When it is not the right choice.
- A single owner-driver who services one vehicle can manage with a logbook and a folder of receipts.
- Operators whose main business is moving goods will find Logistics and Transport Management Software closer, and passenger car dealers will find Auto Dealer Management System closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- SMS
- Payment gateway
- Accounting export
Questions owners ask before a demo.
Is it for sales, hire or workshop work?
All three. A sale reserves a unit, a hire records an agreement and its returns, and a repair runs as a job card. Each is billed from the same unit record.
Will quotations use our own body options and labour rates?
Yes. Body builds, options and labour rates are entered once, and each quotation picks from them. Every revision of a build quotation stays on file beside the earlier one, so a buyer can see what changed and why.
Can it track parts used on each job?
Yes. Brake parts, filters and tyres are issued from stock to a job card, and returns are recorded. The parts cost on a job can be read beside what was billed.
Are part exchange and used units covered?
Yes. A trade-in is logged with its inspection, reconditioning costs such as respray and tyres are added, and the margin is read when the unit sells.
Can technicians use it from a phone?
Yes. A technician sees assigned job cards, records hours and parts, and marks the job done. The system works online only, so a yard without signal cannot sync until the connection returns.
Will tax and currency match our country?
Each country gets its own invoice layout, tax rates and currency. Your accountant confirms what applies before the first invoice goes out, so no sale is billed on guesswork.
Can job cards still open and invoices still owed be brought over?
Yes. Your yard registers and spreadsheets supply customers, units, job cards still open and invoices still owed. The service manager reconciles them against the yard before anyone works live.
Who owns the data?
You do. The quotation sets out how unit, chassis, build and customer records are handed back to you.
What does it cost?
No price is published. Headcount and the build options you switch on decide the figure. A demo with sample build orders and workshop jobs comes first. A written quotation follows.
Can it show where each vehicle is?
No. There is no live tracking. The system records where a unit is held or which customer has it, and a telematics feed can be connected as separate work.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
Related products.
See Truck and Trailer Company Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements