Keep every truck, trailer, workshop job and spare part on one record.
Truck and trailer companies sell, hire and service heavy vehicles, and each unit carries a long history. The software holds every tractor unit, rigid and trailer as one record with its chassis number, axle layout, service jobs, parts fitted and dues. Sales, workshop, parts and accounts teams read the same unit. Hire agreements and service contracts are tracked beside it.
A truck and trailer company may sell tractor units, hire out curtainsiders and reefers by the day or month, and run a workshop that repairs customers’ vehicles. Each unit has a chassis number, a registration, an axle layout, a service history and a list of what is owed. Those facts usually live in separate books. The person who needs them sits at another desk.
The software gives every unit one record that the sales desk, the workshop, the parts counter and the accounts team all open. Hire agreements and service contracts sit beside it. Nothing is retyped. Groups with several yards see each yard on its own and the whole business together.
The sales desk takes enquiries from fleet owners, transport operators and owner-drivers. A buyer asks for a tipper, a tractor unit with a fifth wheel or a flatbed trailer, and a salesperson quotes it. The quote lists body build, tail lift or tarpaulin options, finance terms and any trade-in. Used units arrive through part exchange, each with an inspection note and a reconditioning cost. Some customers hire instead of buying, so one trailer may earn rent for a season before it is sold.
The workshop is busy. It takes jobs from a driver’s complaint, a scheduled service or a roadworthiness test due date. A job card lists the fault, the technician, the parts fitted and the hours worked. The parts counter issues brake drums, pads, air filters, tyres and kingpin fittings against that card. Accounts bills the work and chases the balance, which is often large because fleet customers pay on terms. Between jobs, the office watches which vehicles are due back for their next inspection.
What goes wrong for truck and trailer companies without a proper system.
What we would build for truck and trailer companies.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for truck and trailer companies.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for truck and trailer companies.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Truck and Trailer Company Management Software
Unit register, sales quotations, workshop job cards, parts stock, hire agreements, service contracts and fleet dues for truck and trailer companies.
The business modules truck and trailer companies use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreData Migration and Moving Off Spreadsheets
Data migration and spreadsheet replacement covers auditing existing files, cleaning and deduplicating records, loading them into a new system and reconciling the result against known totals. A parallel run of both systems comes before cutover. The original files are kept as they were.
Learn moreHow the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
PetSeva: matching owners to the right vet, at any hour
A two-sided veterinary platform where vets are searchable by specialisation and bookable outside clinic hours. It now carries more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case studyQuestions truck and trailer companies ask before they call.
Is the workshop covered as well as sales?
Yes. Enquiries, units, job cards, parts and billing sit in one system. Which of those areas switches on first is decided with you in the opening workshop, from the pit bays to the parts counter.
Can we run hire as well as sales?
Yes. A unit can be sold, hired or serviced, and each use is recorded against the same chassis. Rates and terms follow your own agreements.
Can tax and currency follow our country?
Tax invoice layouts, tax rates and currency are set for each country you trade in and reviewed during implementation. Your accountant confirms the rules. We do not decide them.
Does it track vehicles on the road?
No. It does not read telematics or show vehicle location. A feed from a tracker you already use can be connected as separate work.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements