One record per electric car.
One file per car. Enquiries, test drives, quotations, wallbox surveys, finance papers and recall campaigns hang from the vehicle number, and sales staff, the accessories desk and the workshop read the same page. Battery state of health on a trade-in is filed with the technician’s name and charge port type, so the next buyer meets a figure instead of an empty drawer.
- Vehicle models, battery options and accessory lists entered the way you sell, down to the colour codes, tyre sizes and charging cable lengths on your price list
- Open enquiries, stock and customer files brought across
- Checklists and survey forms adjusted on request
EV Dealer Management Software from GullySystem gives each electric car a file that follows its vehicle number from allocation, through test drive and booking, to the first service. The file holds battery option, wallbox survey, finance papers, pre-delivery checklist and a dated state-of-health reading for trade-ins, typed in from the diagnostic tool. Recalls are matched by number.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and test drive
The enquiry is logged with its source, daily distance, parking type and home charging access, and a demo car is booked by slot. Charge is noted both ways.
- 2
Quotation and booking
The executive builds a quotation from model, battery option, colour and accessory bundle, then takes a booking amount and holds a vehicle number against the buyer. Every revision is kept.
- 3
Survey, finance and trade-in
The wallbox survey is arranged with the installer, a finance application joins the buyer’s file, and so does the trade-in valuation with its state-of-health figure and the odometer value. Accounts staff check each paper.
- 4
Arrival and pre-delivery inspection
The car reaches the yard from the lowloader. The workshop runs its checklist for charge level, charge port flap, onboard charger, cable, adapter, twelve-volt auxiliary battery, tyre tread, TPMS warning lamps and software version. Faults are noted before the buyer is phoned.
- 5
Invoice and handover
Billing starts from the booking record. The buyer signs the handover sheet on a tablet, and the list of cables, adapters, keycards and mats handed over is saved with the signature.
- 6
Service and campaigns
The first check is booked before handover. Charging and range complaints are logged to the vehicle number, and open campaigns are matched against sold cars so that owners can be called.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Lead Management
Each enquiry carries its source, daily distance and home charging access, so the executive asks about the wall box before quoting the car.
- Appointment Scheduling
Demonstrators are booked by slot, and the charge level noted at return decides whether the next driver can leave straight away.
- Quote & Proposal Management
A quotation is built from model, battery option, colour and accessory bundle, and each revision stays beside the booking amount that was received.
- Order Management
Vehicle numbers move from ordered to transit to yard to delivered, and every allocation stays tied to a named buyer until the day of handover.
- Stock Tracking and Alerts
Type 2 cables, adapters, keycards and wallbox kits are issued against a delivery, and a low count raises a reorder before the next handover.
- Workflow and Approvals
A trade-in valuation and a finance file wait for a manager’s approval before the booking is confirmed and the vehicle number is released to the buyer.
- Job Cards
A battery or charging complaint becomes a job card tied to the vehicle number, with parts, technician and the software version left on the car.
- Service Reminders
The first check and later services are scheduled from the delivery date, and owners of cars inside an open campaign are reminded to book a slot.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Every part of the system, by area.
Take the modules you need. Each one works on its own or inside a larger system built for you.
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
- All business solutions
One system, each person sees their part.
For sales executives
See your enquiries, test drive slots, quotations and bookings on your own screen, with the vehicle number held for each buyer shown beside every line.
For the accessories desk
Pack cables, adapters and keycards against a delivery, record what left the store, and ask for a refill when wallbox kits run low.
For workshop technicians
Open the inspection checklist for a car, enter charge level, tread depth and software version, and close job cards with photographs taken on a phone beside the lift.
For finance and accounts
Check the finance file, post booking receipts and raise the invoice, then read the balance due before any car leaves the yard on a lowloader.
For the dealer principal
Read allocations against bookings, the age of used stock, deliveries waiting on a wallbox and open campaigns across every showroom in the group.
The numbers the owner asks for.
- Test drives by model and executive
- Allocations by status, ordered to delivered
- Deliveries waiting on a survey or wallbox
- Used EV stock, health reading, days in yard
- Pre-delivery checklist items failed by model
- Accessories issued against each delivery
- Sold cars inside open recall or software campaigns
Who this is built for.
- Franchised dealers selling new electric cars
- Independent showrooms trading in pre-owned electric vehicles
- Dealer groups with several showrooms, yards and workshops
- Electric two-wheeler and three-wheeler outlets
- Dealers installing wallboxes through partners
When it is not the right choice.
- A showroom that hands over only a couple of cars in a month will probably get by with a stock sheet and a bookings notebook kept at the desk.
- Dealers of petrol cars, motorcycles or heavy equipment will find Auto Dealer Management System, Motorcycle Dealer Management Software or Heavy Equipment Dealer Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- Payment gateway
- Accounting export
- Manufacturer allocation file
Questions owners ask before a demo.
Does a car’s record start at allocation?
Yes. The vehicle number is entered when the allocation arrives, and every later step, from booking to the last service, is added to that same number.
Can we keep battery readings for used cars?
Yes. Each figure is filed with its date, odometer value and technician’s name, and a fresh reading joins the history instead of replacing it, so degradation shows as a trend.
How does the home charger survey fit in?
It is a step on the buyer’s file. Your installer enters the socket location and supply notes, and delivery staff see a clear or a blocked status before booking the lowloader.
Can demo cars be booked without clashes?
Yes. Each demonstrator has slots, and the charge level written at return is shown to the next booker, who sees a car below your set level marked as charging.
Will it find cars affected by a recall?
You load the vehicle number ranges from the maker’s notice, and the system lists sold cars inside them with the owner’s contact. Reading the notice stays with your service manager.
Does it connect to the maker’s dealer system?
A file import for allocations is possible. A live link depends on what the maker offers a dealer, which is settled in the first workshop once the maker’s file format is seen.
Can showrooms share one stock list?
Yes. Every car is listed under the showroom or yard holding it now, and moving it elsewhere writes a transfer line with the date and the signer’s name.
What does it cost?
The figure turns on showroom and service bay count, staff logins, and which links are wanted: the maker’s allocation file, payment gateway, SMS and accounting. Used EV stock and customer lists typed in from sheets take extra time. You see a car’s file on screen before a quotation, which then prices each module separately.
Can our data be taken out later?
Yes. Every vehicle file, customer record, survey and delivery sheet leaves as a spreadsheet keyed on vehicle number. Columns follow the order agreed on paper before kickoff.
How quickly can the showroom start taking bookings in it?
That depends on the first modules. Enquiries and test drives, quotations and bookings, and allocation with yard stock tend to open the build, since the sales floor touches them hourly. Charger surveys, delivery checks and service follow. The order and dates are settled together.
What does the dealership gather first?
Pull together the enquiry book, the allocation file from the maker, the yard stock list and a used EV battery report. Add a quotation, a delivery checklist and a service job card. A sales head, a service head and the accounts person should each look over screens. Payment gateway details are needed if it is linked.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Built for.
The trades this product is set up for. Pick yours to see how the work runs there.
See EV Dealer Management Software set up around your records.
Tell us how you run things today. An engineer reads it and writes back with what fits as it is, what would need changing, and what we would start with.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements