One connected system for bike stock, bookings, delivery checks, registration, workshop jobs and spare parts.
Run a motorcycle dealership from one record per machine. Each bike is held with its frame number, engine number, colour and keys. Salespeople follow riders from enquiry and test ride to booking, finance and delivery. The workshop raises job cards against the same bike, counts free services, and draws on a parts counter that also sells helmets, gear and accessories.
- Bike models, variants, accessory kits and bay layout entered as your showroom runs
- Stock yard list, rider records and open bookings migrated
- Changes to checklists and service schedules handled by GullySystem staff when asked
A motorcycle dealership has this system configured and hosted by GullySystem. Salespeople, the workshop, the parts counter and the accounts desk work from one bike record. It holds frame and engine numbers, the booking, the delivery check, registration status, free services and every job card raised afterwards.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and test ride
A rider asks about a model in person, by phone or through a manufacturer lead. A test ride is booked on a demo bike and the rider’s reaction is noted.
- 2
Booking
A quotation lists the bike, accessories, insurance, any finance scheme and an exchange value. The booking amount is received and a unit is reserved.
- 3
Allocation
When stock arrives from the manufacturer, each unit is matched to a booking by variant and colour. Unmatched units go to the open yard list.
- 4
Preparation and handover
The workshop fits accessories and works through the delivery checklist. The rider signs with the odometer reading and takes two keys.
- 5
Registration
Plate, certificate and cover note are tracked until the rider holds all three. The person responsible for each step is visible on the bike.
- 6
Aftercare
Free services, repairs and recall work are raised as job cards on the same bike. Reminders and warranty claims follow from them.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Batch and Serial Tracking
Frame and engine numbers travel with the bike from the dispatch list to the invoice, the registration form and every later job card.
- Lead Management
Walk-ins, manufacturer leads and listing enquiries join one list, tagged by source and by the model the rider asked to try.
- Quote & Proposal Management
A quotation adds accessory kits, insurance and a finance scheme to the bike, and earlier revisions stay on file under the accepted one.
- Job Cards
Complaint, inspection, parts and labour are written on a card per visit, which counts against the free services the bike is owed.
- Service Reminders
A message goes to the rider ahead of the next free service, using the interval set for that model and the last odometer reading.
- Technician Scheduling
Mechanics and bays are assigned by day, so an adviser quotes a pick-up time from who is actually free.
- Stock Tracking and Alerts
Chains, filters, helmets and jackets are counted as they are sold or issued, and a warning appears when a line falls under its reorder level.
- Purchase Order Management
Orders placed with the manufacturer are matched to dispatch lists, so a short or damaged delivery is visible against what was ordered.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the dealer principal
See stock by model and age, bookings awaiting units, workshop load and warranty money still owed.
For salespeople
Work your riders, test rides and bookings, and see which delivery is due this week.
For workshop managers and mechanics
Read the day’s job cards, the bay plan and the parts needed, and record work against the bike.
For parts counter staff
Sell gear and parts, receive purchases and see what falls below reorder level.
For accounts staff
Follow booking amounts, balances, finance disbursals, supplier bills and warranty claims.
The numbers the owner asks for.
- Yard units by variant, colour and days held
- Bookings against allocation received
- Test rides and conversions by salesperson
- Registration and plate status by bike
- Free services due and missed
- Warranty claims raised and paid
- Parts and gear below reorder level
Who this is built for.
- Dealerships selling one or more motorcycle and scooter brands
- Showrooms with a workshop and a parts counter
- Dealers with a used-bike and exchange business
- Dealers selling riding gear and accessories
- Groups with several showrooms and service points
When it is not the right choice.
- A small workshop that only repairs bikes and sells no new units will find a service shop product closer to its work.
- Someone selling a few used bikes a year will get by with a ledger and a folder of papers.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Manufacturer dispatch and warranty portals
- Listing portals
- Finance partner exports
- Accounting software export
- SMS or messaging
Questions owners ask before a demo.
Does it match incoming bikes to bookings?
Yes. When a manufacturer dispatch list is received, each frame number is offered to bookings that match its variant and colour. The salesperson confirms the pairing.
Can it print a delivery note with frame and engine numbers?
Yes. The delivery note and tax invoice pull both numbers from the bike record, so nobody types them again.
How are free services tracked?
The scheme for each model sets how many services are owed. A closed job card counts one, and a message goes to the rider before the next is due.
Can we sell helmets and jackets at the counter?
Yes. Riding gear is held in the same parts list, with sizes and colours, and can be sold at the counter or added to a booking.
Does it handle exchange bikes?
Yes. The old bike is valued inside the booking, which lowers the balance. Once the deal closes it enters used stock with its own papers.
Can it follow registration for each bike?
Yes. Plate, certificate and cover note each have a status and a holder. The front desk sees what is outstanding without phoning an agent.
How do recall campaigns work?
A recall is entered against a range of frame numbers. Affected bikes are listed, riders are contacted, and each fix is closed on a job card.
Will the workshop team manage with a phone or tablet?
Yes. A mechanic opens his own job cards in a browser, notes what he found and marks work complete from the bay.
Can the yard sheet and rider list be brought in?
Send the yard sheet, rider list and service history you keep. Columns are mapped to the bike record and a team member reviews the loaded data with us.
What would a dealership pay?
It depends on showrooms, workshop bays, users and links to manufacturer systems. You see the system working with your own models before any quote is written.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
Related products.
See Motorcycle Dealer Management Software with your own data.
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