A family took a test drive on Sunday, and nobody called them back on Tuesday.
A car or two-wheeler dealership takes enquiries from the showroom floor, phone calls, portals and ad forms, then loses them between the test drive and the booking. GullySystem sets up its auto dealer management system around your models, branches and sales team, so each deal carries its follow-ups, finance papers, insurance copy and delivery date. It starts with a free technology audit.
A dealership does not lose sales on price alone. It loses them on the Tuesday call nobody made, because the executive who met the family on Sunday was on leave.
Our auto dealer management system keeps the enquiry, the test drive, the booking and the loan file on one deal. The audit starts with the sheets your sales floor runs on today.
A walk-in is met on the floor, given a brochure, and leaves a number in a diary. Leads from portals and ad forms land on different phones, so the same buyer is called three times.
Once the buyer agrees, the booking amount is taken and the loan file goes to the DSA or the bank desk. Delivery is promised for a date that depends on stock nobody has confirmed.
Stock is a sheet the sales manager updates, while the website still shows a car that went last week. Service reminders for last year’s buyers go out only when somebody makes a list.
What goes wrong for car and bike dealers without a proper system.
Sunday’s enquiry goes cold by Wednesday
The number is in an executive’s diary, and if he is off for two days the family has booked at the showroom down the road.
The finance file is wherever the executive left it
The bank approval, the down payment receipt and the insurance copy sit in a folder, so a buyer asking about delivery is told someone will call back.
A sold vehicle is still listed online
The website and the portals show a car that left last week, and a buyer drives across the city for something that is gone.
Commission turns into an argument every month
The executive counts deliveries, accounts counts money received, and the gap is settled by whoever argues longest in the manager’s room.
What we would build for car and bike dealers.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
Enquiries from every source
Walk-ins, calls, the website, ad forms and portal leads in one list, each owned by an executive.
Deal stages and follow-ups
Enquiry, quotation, test drive, booking and delivery, with reminders set by stage, service due date or insurance renewal.
Vehicle stock and listings
One listing per vehicle with price, photos and status, sent to your website and the portals that accept a feed.
Finance and EMI tracking
Down payment, loan approval status, the EMI schedule and pending dues on the deal, with reminders before each due date.
Deal documents
Purchase contracts, loan papers, insurance and warranty copies kept against the buyer, found by name or policy number.
Invoices, collections and commission
Invoices raised from the closed deal, balances still owed, and commission worked out from money received.
Ready products that fit car and bike dealers.
Each one is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then. You are not paying to build the basics again.
The services behind it.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreAPI and System Integration
Tally, WhatsApp, payment gateways, GST portals and your own apps sharing one set of numbers.
Learn moreHow the work runs from Bengaluru for your city.
- 01
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 02
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 03
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 04
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 05
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
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Read the case studyQuestions car and bike dealers ask before they call.
Does it replace the brand’s own DMS?
No, it sits beside it. The brand system handles vehicle orders, warranty and parts, while this holds what dealers keep in Excel and WhatsApp: enquiries, follow-ups, finance papers and commission.
Can our two-wheeler showroom and sub-dealer outlets use the same system?
Yes. The flow is the same from enquiry to test ride, booking and delivery, and each sub-dealer sees its own enquiries and stock while you see all of them.
Will invoices and receipts go into Tally?
Yes, by export. Invoices and receipts are exported for your accountant to post in Tally, and a direct link is built only if you need one.
We sell a few vehicles a month. Is this too much for us?
It might be. If one person handles the enquiries, the papers and the delivery, a shared sheet is honest work. This pays off when several executives chase leads from several sources.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Related industries.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- We reply the same working day
- Your details stay private