Keep part numbers, rack stock, retailer credit and the salesman’s orders on one record.
Auto parts dealers buy from brands and OEM distributors and sell to retailers, garages and fleet owners, often across a trade counter and a salesman’s beat at once. Part numbers multiply, back-orders are noted on slips and retailer outstanding is read from the books late in the month. The software keeps the part master, rack stock, trade credit, route orders and supplier claims together, so the counter and the field work from the same figures.
A parts dealer stocks thousands of lines across car, two-wheeler and commercial vehicle brands. Each line can carry an OEM number, a brand number, a supplier code and sometimes an older number the mechanic still quotes.
Most dealers run two businesses under one roof. The counter serves mechanics who walk in. Salesmen visit retailers and garages on a fixed beat, take orders on the spot and phone them back to the godown before lunch.
The morning starts with orders sent overnight on WhatsApp, lists of part numbers and quantities from retailers on the salesman’s route. The counter checks stock, packs what is there and writes the rest on a back-order slip.
Purchases come from several brands and distributors, each with its own price list, discount structure and quarterly target. A price revision arrives as a PDF and is keyed into the billing package item by item before the next bill goes out.
Retailers pay in parts. The salesman collects cheques and cash on the same visit. Wrong-fit and damaged parts come back from garages days later, often without the bill number they were sold on.
What goes wrong for auto parts dealers without a proper system.
What we would build for auto parts dealers.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
Ready products that fit auto parts dealers.
Each one is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then. You are not paying to build the basics again.
Auto Parts Shop Management Software
Part numbers, vehicle fitment, rack stock, supplier purchases, garage credit accounts, returns and GST billing for auto parts and accessories shops.
Learn moreWholesale and B2B Ordering Software
A dealer login with his own rates and schemes, live stock, credit checks, picking and dispatch, part loads, returns and repeat orders.
Learn moreThe business modules auto parts dealers use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreData Migration and Moving Off Spreadsheets
Data migration and spreadsheet replacement covers auditing existing files, cleaning and deduplicating records, loading them into a new system and reconciling the result against known totals. A parallel run of both systems comes before cutover. The original files are kept as they were.
Learn moreWhatsApp Business API and Chatbots
WhatsApp Business API work covers number onboarding, template approval, opt-in records and a chatbot with human handover. It connects WhatsApp to a CRM, billing or booking system, so messages are sent from existing records and replies are written back.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreWritten for auto parts dealers.
Practical notes on running the business, not product marketing.
How the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions auto parts dealers ask before they call.
Can our salesman book orders from the retailer’s shop?
Yes. He picks the retailer and keys the order at that retailer’s rate, with the outstanding and limit on the same screen. The order reaches the godown ready for picking.
Does it track brand targets and quarterly schemes from our suppliers?
Not on its own. Purchase bills sit by supplier and brand, and the schemes you give retailers are held with start and stop dates. A tracker for brand target slabs can be built as added work, with its own quote.
Can it read the OEM’s parts catalogue?
No. Part numbers and fitment are built from your own stock sheets and supplier price lists, then extended as you add parts.
Will the day’s sales go into Tally?
Not built in. A Tally export is scoped once your accountant’s ledger names are known, and it carries a separate quote.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Related industries.
Part of a wider group.
Also sell online?
The e-commerce pages cover the online side of this trade: storefronts, dealer ordering and the link to your stock.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private