Follow every leased vehicle from handover to monthly rental, service, renewals and return.
A fleet leasing company owns vehicles and rents them to corporate lessees on multi-year contracts, with maintenance, insurance and replacement cars often included. The software built for you keeps a record for each vehicle and each contract: handover, rental invoices, service, renewals, accident repairs, challans and the return inspection.
Each vehicle is an asset with its own contract, its own service history and its own papers. The lessee, the financier, the insurer and the workshop all need a different part of that record.
No standard product covers lease contracts, so GullySystem builds a custom system around yours. The first step is to write down what a rental covers, and what is billed on top.
A contract is signed with a lessee for a set number of vehicles, a monthly rental and a kilometre limit. Vehicles are registered, handed over with a checklist and photographs, and linked to the driver or the department that uses them.
Through the term, the vehicle goes for scheduled service at an approved workshop. Insurance, fitness and permit dates come up one after another, and accidents are repaired and claimed. A replacement vehicle goes out when one is off the road, and the lessee’s fuel card and fastag charges are passed on.
Rental invoices go out monthly, with extra charges for excess kilometres, challans and damage. At the end of the term the vehicle is inspected, any damage is charged, and it is sold or re-leased.
What goes wrong for fleet leasing companies without a proper system.
What we would build for fleet leasing companies.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
The business modules fleet leasing companies use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreAPI and System Integration
Tally, WhatsApp, payment gateways, GST portals and your own apps sharing one set of numbers.
Learn moreWritten for fleet leasing companies.
Practical notes on running the business, not product marketing.
How the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case studyQuestions fleet leasing companies ask before they call.
Does a packaged product exist for fleet leasing?
No. The logistics product follows trips and consignments, and a loan product follows repayments. Neither handles lease contracts with service and renewals, so this is a custom build.
Can vehicle location come from GPS devices?
Possibly. It depends on the tracker make and whether its provider opens the data, which is checked during scoping. Kilometres can also be entered from the odometer at each service.
Does it handle the lease accounting?
Not on its own. It keeps contract and invoice records for your accountant. How a lease is treated in the books is a matter for your chartered accountant.
Can it connect to Tally?
There is no live link. A file of invoices and receipts for your accountant can be built, and that is priced as separate work once the ledger layout is known.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Related industries.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private