Build a construction system around your sites, your BOQ and your running bills.
On a site, money leaves in small amounts. Four extra bags of cement, a truck of sand that reached the neighbour’s plot, a gang billed for a Sunday nobody worked.
None of it looks like a problem on the day. By the third floor it is the margin. Most construction firms find out at handover, when the numbers are only useful for the next job.
At GullySystem we build the other kind of system. Material, labour and subcontract cost sit against each site’s BOQ while the slab is still going up. So do the running bills, the retention and the daily report the office reads.
Construction businesses we can build for.
A residential builder sells flats and a civil contractor bills somebody else for work done. That one difference decides almost every screen in the system.
- Residential builders and promoters
- Commercial property developers
- Civil contractors
- Government and departmental contractors
- Industrial and factory construction firms
- Infrastructure and road contractors
- Interior fit-out contractors
- Turnkey construction companies
- Labour contractors
- Piling and foundation specialists
- Waterproofing and finishing contractors
- Precast and readymix suppliers who also execute
- Villa and layout developers
- Plotted development companies
- Renovation and retrofit contractors
- Construction firms running several sites at once
- Joint venture and redevelopment projects
- Project management and supervision firms
The modules, and what each one covers.
Nothing here is a fixed package. Each module is built, left out or changed to match how your organisation already works.
One record per site
Everything for a site under one project code, from the BOQ to the last retention cheque.
- Project code and name
- Client or own development
- Location and survey number
- Work order or agreement
- Contract value
- BOQ
- Stages and target dates
- Site engineer and supervisor
- Labour contractors engaged
- Material issued
- Bills raised and certified
- Retention held
- Photographs
- Status
BOQ and budget
The bill of quantities as the budget, not as a document filed after the tender.
- Item code and description
- Unit and quantity
- Rate
- Amount
- Item grouping by block or floor
- Budgeted material against each item
- Budgeted labour
- Quantity executed
- Balance quantity
- Cost against budget
- Items running over
A tender BOQ, an architect’s estimate and a builder’s own working budget are three different documents. The system can carry more than one against the same site.
Indents from site
- Site requirement
- Indent raised
- Office approval
- Enquiry to suppliers
- Purchase order
- Delivery
- Goods receipt
- Stock at site
Approval limits can be set by amount, by item or by site, so a bag of nails does not need the same signature as a lorry of steel.
Purchase and suppliers
- Supplier master
- Rate contracts
- Comparative statements
- Purchase orders
- Delivery challans
- Goods receipt with shortfall noted
- Rejected material
- Supplier invoices
- Payment status
- Ageing by supplier
- Rate history by item
Material at site
Cement in bags, steel in tonnes, sand in loads. The units the storekeeper actually counts.
- Opening stock
- Receipts against challan
- Issue to work
- Issue against BOQ item
- Transfer between sites
- Returns to store
- Wastage and breakage
- Closing stock
- Physical verification
- Difference between issued and theoretical consumption
Steel and cement reconciliation
The two items worth counting properly, because they are the two that go missing.
- Steel received by diameter
- Steel issued against the bar bending schedule
- Cutting wastage
- Scrap returned
- Cement received by batch
- Cement issued per slab or item
- Consumption against the design mix
- Site-wise variance
Labour contractors
Most work on an Indian site is done by somebody else’s gang, and most disputes start there.
- Contractor profile and trade
- Work order and scope
- Rate basis, whether per square foot, per unit or per day
- Advances paid
- Work measured
- Bill prepared
- Deductions
- Payment record
- Retention on subcontract
- Pending bills
Weekly settlements are fine as they are. What the system adds is a measured quantity behind the figure being settled.
Labour attendance
- Daily headcount by trade
- Mason, bar bender, carpenter, helper
- Gang and contractor
- Attendance marked at site
- Photograph or biometric entry
- Overtime
- Own workers against contract workers
- Manpower on site by day
- Cost of labour per day
Attendance at a gate with no network is captured offline on a phone and syncs when signal returns.
Measurement and work done
The measurement book, kept as you measure rather than retyped for the bill.
- Measurement entry by BOQ item
- Location, block and floor
- Length, breadth and depth
- Quantity computed
- Date and measured by
- Joint measurement with the client
- Approval
- Quantity carried to the bill
- Cumulative quantity
- Balance against BOQ
Running account bills
- Measurement
- Abstract
- RA bill prepared
- Submitted to client
- Client certification
- Deductions
- Payment
- Next bill
Retention, tax deducted at source, mobilisation advance recovery, material advance recovery and any agreed deduction each sit on their own line, so the amount receivable is not a guess.
Deviations and extra items
Work outside the BOQ is where a contract is won back or lost again.
- Extra item raised
- Reason and instruction
- Rate analysis for the new item
- Client approval status
- Quantity executed
- Deviation statement
- Amount at stake
- Approved, pending and rejected items
Daily progress report
One report a day from each site, in a form the office can add up.
- Work done today
- Manpower present by trade
- Material received
- Material consumed
- Machinery used
- Weather and stoppage
- Delay reason
- Photographs
- Instructions from the office
- Safety observations
Supervisors write these on a phone before they leave site. If it takes longer than five minutes, it stops happening by the second week.
Plant and machinery
- Own and hired equipment
- Excavator, mixer, hoist, vibrator, scaffolding
- Site allocation
- Hire rate and hour meter reading
- Diesel issued
- Operator
- Breakdown and repair
- Service schedule
- Hire bills
- Idle equipment
Site expenses
- Petty cash at site
- Advance to supervisor
- Expense with bill photograph
- Category
- Booked to project
- Approval
- Settlement
- Unsettled advances by person
Quality checks
- Checklist before a pour
- Reinforcement and cover
- Shuttering and line level
- Concrete cube sampling
- Test results from the laboratory
- Curing record
- Non-conformance raised
- Rectification
- Sign-off by the engineer
Safety records
- Toolbox talk record
- Workers inducted
- Personal protective equipment issued
- Height work permit
- Hot work permit
- Incident record
- Corrective action
- Site inspection notes
What your safety officer does is recorded here. It does not make a site safe, and it is not a substitute for anybody’s statutory obligation.
Drawings at site
- Current drawing set by site
- Revision number
- Issued date
- Superseded drawings withdrawn
- Architect and consultant drawings
- Site queries
- Responses
- As-built drawings
Flat and plot sales
For promoters selling what they build, the other half of the business.
- Unit inventory by block, floor and facing
- Availability, blocked and sold
- Enquiries and site visits
- Booking and advance
- Agreement
- Payment schedule linked to construction stage
- Demand letters
- Receipts
- Outstanding by customer
- Registration and handover
- Channel partner and brokerage
A demand letter is raised when the stage it depends on is marked complete at site, so sales and construction stop working from two different truths.
Customer communication
A flat buyer asks the same question every month, and asks it on WhatsApp.
- Construction progress update
- Stage completion notice
- Payment due reminder
- Receipt confirmation
- Photographs of the block
- Document requests
- Handover schedule
- Snag reporting after possession
A client asking about yesterday’s pour gets a link to the photograph rather than the file itself. Nothing sent on WhatsApp replaces a signed measurement sheet.
Project accounts
- Project-wise cost
- Material, labour, subcontract, machinery and overhead
- Committed cost against orders placed
- Cash out by site
- Client receipts
- Retention held and released
- Advances outstanding
- Profit against contract value
- Cost per square foot built
Statutory records the site keeps
- Work order and agreement copies
- Insurance validity
- Labour licence records
- Worker identity records
- E-way bills against inward material
- Tax deducted on contractor bills
- Approval and permission copies
- Document expiry reminders
The system holds copies and warns before dates pass. Filing anything on a government portal still happens on that portal, by your own team or your auditor.
Multiple sites
- Site-wise progress
- Material consumption
- Labour strength
- Cost against budget
- Bills raised and certified
- Receivables
- Machinery allocation
- Delay reasons by site
- Sites needing attention this week
What the director opens on a Monday
- Work done last week by site
- Manpower on each site
- Material issued against budget
- Indents waiting for approval
- Bills prepared but not submitted
- Bills submitted, certification awaited
- Payments overdue
- Retention due for release
- Extra items pending approval
- Sites running behind
Roles and access
- Director
- Project manager
- Site engineer
- Supervisor
- Storekeeper
- Purchase team
- Quantity surveyor
- Accounts
- Sales team
- Labour contractor
- Client
Integrations
- Accounting software
- WhatsApp and SMS
- Payment gateways for customer collections
- Attendance and biometric devices
- Cloud storage for drawings
- Existing estimation software
Most site offices run a mix of Tally, an old billing package and a set of spreadsheets. We test what each of them will actually give up before promising anything, and some of them give up nothing.
When the ready product is the better answer
We already publish construction project management software, and for a contractor whose stages, bill format and measurement practice are close to it, buying beats building.
- Sites and stages
- Labour attendance and contractor bills
- Material issue against indents
- Running bills with retention
- Site photographs and delay reasons
A custom build earns its keep when your BOQ structure, your sales side or your client’s bill format will not fit inside somebody else’s product. We would rather tell you which of the two you need than sell you the slower one.
One connected workflow, end to end.
Every stage below can sit in one system, so nobody re-enters what the last stage already captured.
- Tender or estimate
- Work order
- BOQ and budget
- Site opened
- Indent and purchase
- Material at site
- Labour and execution
- Daily progress
- Measurement
- RA bill
- Certification
- Payment
- Handover and retention
You do not have to replace everything at once.
Each phase is usable on its own, so the system earns its place before the next part is built.
- 1
Sites, BOQ and material
The project register, the BOQ as a budget, indents, purchase, goods receipt and site stock. The leak stops here first.
- 2
Labour and progress
Contractor work orders, attendance, measurements and the daily progress report from a phone at site.
- 3
Billing and money
Running bills, deviation statements, retention, client certification, receivables and project-wise cost against budget.
- 4
Sales and reporting
Unit inventory, bookings and demand letters for promoters, management dashboards and the integrations worth doing.
How a build actually runs.
- 01
Understand
We read three months of your site reports, indents and bills before we suggest anything.
- 02
Map
Sites, stages, approvals, contractors, stores and the points where a figure passes from site to office.
- 03
Design
Screens built for a storekeeper with dusty hands and a supervisor on a phone, not for a desk.
- 04
Build
Modules in the order that pays for itself soonest, usually material and measurement before accounts.
- 05
Test
One live site runs on it in parallel with your existing sheets, for a full billing cycle.
- 06
Deploy
Running sites are loaded with their measurements, advances and retention already held, and site teams are trained on their part.
- 07
Improve
More sites, more automation and more reporting as the company grows.
Systems we can put together for you.
- Construction ERP
- Site management systems
- BOQ and budget tracking software
- Material and store management systems
- Labour contractor management software
- Measurement and RA billing systems
- Daily progress reporting applications
- Plant and machinery tracking
- Builder sales and CRM systems
- Customer payment and demand letter systems
- Project costing software
- Management dashboards
- Site applications for phones
- Multi-project construction platforms
Questions owners ask before starting.
What is custom construction management software?
It is software built around one company’s BOQ structure, bill format, approval limits and site practice, instead of a package every builder configures the same way. The difference shows in measurement and billing.
Should we buy your ready product instead?
Often, yes. Construction Project Management Software already covers sites, stages, labour, material issue and running bills, and if your practice is close to it, that is the faster and cheaper route.
Can the system track material at each site?
Yes. Receipts against challan, issue against BOQ item, transfers between sites and physical verification, with the difference between issued and theoretical consumption visible while the work is live.
Can we prepare RA bills from measurements?
Yes. Measurements entered as they are taken build the abstract, and the abstract builds the bill, with retention and deductions held on separate lines.
Can site staff use it without a network?
Yes, for the entries that matter at site. Attendance, progress and photographs can be captured offline and sync when there is signal.
Can labour contractor bills be checked against work done?
Yes. A contractor bill sits against measured quantity and attendance, which is the only way to settle an argument on a Saturday evening.
Can it handle flat sales as well as construction?
Yes, for promoters. Unit inventory, bookings, payment schedules linked to construction stages, demand letters and receipts can run in the same system as the site.
Will it file our RERA updates?
No. It can keep the quantities, photographs and stage records those updates are built from, but the filing happens on the authority’s own portal by your team or your consultant.
Can it replace Tally?
It should not. Your accountant files GST from Tally and has no reason to stop, so the system hands over bills and payments and leaves the ledgers where they are.
Can we start with one site?
Yes, and you should. Run one live site for a full billing cycle, find what the site team will not do, and fix that before the second site goes on.
Can we see cost against budget while work is running?
Yes, item by item. That is usually the reason a builder asks for a custom build in the first place, because the packaged report arrives too late to act on.
How do we decide what to build first?
A free technology audit goes through your last three months of indents, measurements and bills and says where the money is actually leaking.
How we work with this trade.
Software we already run for this work.
If one of these fits, it is cheaper and faster than building from scratch. We will say so.
Build a construction system that keeps up with the site.
A site does not wait for the office. Material arrives, gangs work, quantities get measured, and a decision is taken whether anybody recorded it or not.
Give us one running bill and the measurement sheets behind it. If your site records and your billed quantities already agree, you do not need much from us, and we would rather say that than sell you a project.
Tell us how your construction companies runs today.
We will tell you what can be digitised, what can be connected, what is worth automating, and what you should leave alone.
- No obligation
- We reply the same working day
- Your details stay private