Software Solutions for Coffee Roasters and Brands
Coffee is sold by the roast. Buyers choose beans or ground, a grind for their equipment and a regular delivery. A roaster online needs roast dates on every bag and grind and size variants that follow the roasting plan. Subscriptions must also follow the weeks when a given lot is available.
List each roast by date, grind and brew method, and ship it fresh.
A bag of coffee is at its best for a short time after roasting. The store has to show when each bag was roasted and plan orders around the roasting calendar.
Specialty roasters
A small roaster releases single-origin lots in limited quantities and sells through its site and a few cafés.
Subscription-led coffee brands
A brand sells monthly bags, chosen by roast level or origin, to buyers who rarely browse.
Roasters supplying cafés
A roaster sells wholesale bags and equipment to cafés that order weekly.
The workflow for coffee.
- 1
Lot and roast planned
Green coffee lots are noted with origin and process, and a roast is scheduled for each listing.
- 2
Grind and size chosen
A buyer picks whole bean or a grind, and a bag size, and the choice goes on the roasting ticket.
- 3
Roasted to order
Orders for the week are grouped, and roasting is planned to meet them, not to guess.
- 4
Packed with the date
Bags carry the roast date, and the parcel ships within the days you promise.
- 5
Subscription run
Each subscriber receives the lot they chose or the next one available, on the cycle they set.
The challenges, and what they cost.
What is specific to this trade.
These are requirements we would confirm in discovery. They describe what the solution may need to handle. They are not features that already exist.
- Roast date and lot shown on each listing and each bag
- Grind and bag size captured per order line and sent to the packing list
- Subscription substitution rules for lots that run out
What we would build for coffee.
Chosen from the commerce capabilities this business needs, not a list of everything.
Who works in the system, and what each can do.
What it would connect to.
An integration is confirmed only after its API, access and scope are checked. A connection that updates on a schedule is described as scheduled, not real-time.
- Courier tracking for light parcels, with rate cards tested before use
- Recurring-payment support from your gateway, where it is offered
- A café ordering portal for weekly wholesale orders
How the work runs, and what we need from you.
What you provide
- Your lots, roast profiles and bag sizes
- How you take subscriptions today
- Your usual roasting days
Start from the roasting calendar
We decide how orders map to roast days, because every cut-off follows from it.
Test one lot end to end
A single lot is released, ordered, roasted and shipped to see where the record breaks.
What you receive.
- A lot and roast date record
- Grind and size options
- A subscription flow with substitutions
- Training for the roasting and packing team
How progress is judged.
Measures are agreed against your own baseline. We do not promise a result in advance.
- Bags shipped after the roast window you set
- Subscribers who received a substitute without notice
Selling at home and abroad.
Buyers abroad may expect delivery within a stated number of days of roasting. Customs treatment of coffee differs by country, and your carrier and adviser confirm it.
The wider requirements for beverages are on the Beverages page.
Related subcategories.
Beverage E-commerce & Distribution Software
Configured implementation
No GullySystem product runs this storefront. It is assembled on a commerce platform selected in discovery, and that platform sets how far weight-based freight and standing orders can be bent to your range.
Roast batches, grind choices and subscriptions are catalogue and order rules the category store can hold.
Read about the softwareExisting GullySystem products that apply
Related services
Selling in a shop as well?
Questions about coffee e-commerce.
Can the label carry the roast date?
Yes. The packing list can print the roast date from the batch record, so the bag and the page agree.
What happens when a subscribed lot sells out?
A rule you set decides it: the next lot, a named alternative or a skipped month. The subscriber sees the change before the parcel leaves.
Can we sell equipment alongside coffee?
Yes. Grinders and brewers are listed as ordinary products with their own stock, kept apart from the roast records.
Talk through your commerce requirement.
Describe what you sell, where you sell it and what is slowing you down. An engineer will reply within one business day.
- No obligation
- A reply within one business day
- Your details stay private