Reports for Auto Parts Shop Owners and Managers
These reports gather what a parts shop records at the counter, in the store and in the ledger. Sales, credit, stock, supplier bills and open claims are read from the same entries.
Records that usually live apart
In many shops the bill book, the stock register, the garage ledger and the supplier file are kept separately. A question such as which brand is selling or which garage is late needs several books. The reports below read from the entries already made at the counter and the store.
The reports
Who acts on them
The owner reads sales by brand and slow stock. The buyer works from the reorder list. Accounts follows credit ageing and bills payable. The counter manager keeps an eye on open claims.
What the figures reflect
A report shows only what has been entered. A bill left unposted or a purchase not received will show as a gap. Margins depend on costs the shop has recorded, and the accountant decides how profit is worked out for tax.
Frequently asked questions
Are the figures live?
Yes. They change as bills, receipts and payments are entered, so the reorder list at noon differs from the one at opening.
Can a report cover two branches together?
Yes. A report can cover a single branch or every branch together, if the shop has more than one location.
Can reports be exported?
Yes. The lists can be exported to a spreadsheet for the accountant or for a distributor review.
Can extra reports be added?
Yes, provided the figures already sit in the system. A new report is scoped with the shop and quoted before work starts.
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