Supplier Orders and Purchase Bills for Auto Parts Shops
Parts are bought from several distributors and brand dealers. This module raises the order, receives the goods against the supplier bill and keeps the cost of each part for the next purchase.
From reorder list to order
Parts that fall below their level are collected into one list for the buyer. The buyer groups them by distributor and raises an order, choosing quantities with the last landed cost and the usual pack size of each part in front of them. The order can go out as a PDF or a WhatsApp message. Open orders stay visible. They close on receipt.
Receiving goods
Price changes between purchases
A distributor’s rate often moves between one lot and the next. The purchase bill records the new cost against the part, and the earlier cost stays on the history of that part for comparison. The owner can then review the selling price for that part. Nothing changes unprompted.
What stays with the shop
The system does not choose a supplier or negotiate a rate. Which distributor to order from, how much to stock and when to take credit are the buyer’s decisions. Input tax credit on purchases is for the client’s accountant to claim.
Frequently asked questions
Can one order be split across suppliers?
Yes. The reorder list is grouped by distributor, and a separate order is raised for each one.
What if the supplier sends fewer parts than ordered?
The short quantity stays open on the order. The buyer can chase it or close it, and stock rises only for what was received.
Does it keep each supplier’s past rates?
Yes. The cost on each purchase bill is kept, so the buyer can compare what a distributor charged across lots.
Can a purchase bill be entered without an order?
Yes. Goods that arrive without a prior order are received directly against the bill.
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