CCTV Billing, Advances and AMC Renewals

Installations are taken on an advance and finished on a balance. This module bills the job, adjusts what was already paid, and raises AMC invoices as contracts run out.

Talk to us Free tech audit

What gets billed

Devices and material

Cameras, recorders, disks, cable and accessories as the job card recorded them, priced from the approved quotation.

Labour and site work

Fitting charges, extra days, scaffold or ladder hire, and civil work done at the premises. Rates come from your list.

AMC invoices

The contract value for the year, or the instalments the customer agreed to, raised from the contract itself. The schedule is yours.

Chargeable calls

A complaint visit outside cover, a disk the customer bought, or a cable run redone after a renovation at the premises.

Advances and part payments

An advance taken at quotation stage sits against that quotation and is adjusted when the invoice is raised. Builders and offices rarely pay in one go, so every receipt is entered with its mode and date. A builder paying in three parts across two months leaves a trail of receipts, and the site balance after each of them sits on one screen. The balance against a site is then a figure, not an argument. Receipts go out over WhatsApp or email.

Following the money

Site balances

What each site still owes, oldest first, with the invoices and receipts behind the figure.

Renewals due

Contracts ending this month and the invoices to raise, with last year’s value on view.

Payment modes

Cash, UPI, card, cheque and bank transfer are recorded as the customer paid, with the reference noted. The mode is picked at entry.

What stays with your accountant

GST rates, the treatment of a supply that includes fitting, and how your books are closed are settled with your own accountant or advisor. GullySystem holds the invoices, receipts and balances those decisions are then applied to. Settlement of an online payment stays with the gateway or the bank. No money is held by us.

FAQ

Frequently asked questions

Can an advance be adjusted against the final invoice?

Yes. The advance is linked to the quotation and reduces the balance when the invoice for that job is raised.

Do invoices carry GST?

Yes. Rates are set up as your accountant advises, and the invoice format follows what you issue today.

How are AMC renewals billed?

The renewal list shows contracts ending. An invoice comes off the contract itself, so the devices covered are never retyped.

Can a customer pay in instalments?

Yes. Each receipt is recorded as it comes in, and the site balance moves with it.

Talk to us

Tell us what you need.

Send a short brief and one of our engineers will come back to you within one business day.

No obligation
A reply within one business day
Your details stay private