CCTV Purchase and Distributor Orders

Cameras, recorders, disks and cable come from a handful of distributors. This module raises the orders, receives stock with serials, and keeps what each supplier is owed.

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Raising an order

From the shortfall list

Models sitting below their level, plus what approved quotations will need, make up a suggested order for the office to work from. The office edits it.

Against a site

A PTZ unit or a long cable drum bought for one job can be ordered against that job and costed to it.

Supplier rates

The last rate paid to each distributor is on screen. Nobody quotes from an old sheet.

Receiving stock

Serials read in

Each camera, recorder and disk is received with its serial, which is what later feeds a warranty claim. Nothing is left blank.

Short and damaged

A short delivery or a damaged carton is noted against the order, and the balance stays pending until it arrives.

Rates and credit

The invoice rate, any scheme offered, and the credit days the distributor allows are recorded with the receipt. Terms are noted once.

Supplier accounts

Each distributor has a running account of invoices received and payments made. The office can see what is due this week without opening a file. A distributor who moved a rate three months ago is easy to spot, because every receipt carried the rate of its own day into the supplier account. Purchases by model show which brands your sites actually run on.

What the client decides

Which models carry a reorder level and at what quantity
Who may approve an order above an agreed value
Whether cash and credit purchases are kept apart
How supplier payments reach your books, with your accountant

FAQ

Frequently asked questions

Can an order be raised for one site only?

Yes. Stock bought for a particular installation is ordered against that job and shown in its cost.

Are serials captured at receipt?

Yes. Serials entered when stock arrives carry through to the site, the register and any claim that follows.

Does it track pending deliveries?

Yes. An order stays open until the balance arrives, and short quantities are listed for follow-up.

Can we hold rates from several distributors?

Yes. Each supplier keeps its own rate history, and the office sees the last rate paid.

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