Counter Billing and Day Close for Clothing Stores

Billing a clothing store is quick work at a busy counter. Tags are scanned, a discount is applied, a GST bill prints, and the counter is balanced when the shutter comes down.

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Making a bill

Scan the pieces

Each tag read adds a line to the bill carrying the style code, the size, the colour and the price printed on that garment. Four pieces take four scans.

Discount

A discount on one line, or on the whole bill, is applied inside the limit the owner has set for that salesperson.

Alteration

If a piece is going to the tailor, a slip opens from the bill itself and the garment is held for collection.

Credit note

An unused credit note from an earlier exchange is read by number and set against the amount due.

Payment

Cash, UPI, card or a split. The bill keeps the mode, which matters at closing.

Print and message

The GST bill prints, and a copy can reach the customer on the mobile number held.

Several counters, one record

A store with two or three counters bills into one stock record, so the same piece cannot be sold twice. Each counter keeps its own cash drawer figure and its own salesperson logged in. Returns raised at one counter are visible at the others. The owner reads every counter together.

Closing the day

Counter balance

Cash expected against cash actually counted, with the UPI and card figures listed separately so the person closing the counter can see where the difference sits.

Bills cancelled or edited

Anything voided during the day appears with the staff name and the reason typed at that moment.

Exchange effect

Pieces taken back and credit notes issued show apart from plain sales. The day figure then reads correctly.

Stock moved out

Pieces billed, pieces returned and pieces still held for alteration are totalled against the opening count.

What stays outside this module

GST rates and their treatment rest with your accountant or advisor
It does not file a return or talk to the GST portal
Payment settlement timing belongs to your bank and gateway
Discount limits for each salesperson are settled with the owner

FAQ

Frequently asked questions

Can a bill be made without a scanner?

Yes. Staff search the style and pick size and colour, which is slower but works when a scanner fails.

How is a cancelled bill handled?

It stays in the record with the reason and the staff name, and the pieces return to their size boxes.

Can one bill take cash and UPI together?

Yes. A split payment records each mode and amount, and both of them show at day close.

Does the day close lock the figures?

It records them with the closing time and the staff member. Later changes remain visible instead of quietly replacing a figure.

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