Purchase Orders and Suppliers for Clothing Stores
Stock reaches a clothing store in lots from wholesalers, agents and brand distributors. The order placed, the pieces that actually arrived and the amount owed stay as one connected record.
Raising an order
Receiving a lot
A lot is received against its order, not loose. The store keeper opens the parcel, counts by style, size and colour, and types the found figures beside the ordered ones. Short supply shows at once. Pieces sent in a size nobody ordered are recorded as such, and the supplier is told from the same screen.
What the supplier record carries
What the client settles
- Which suppliers may be ordered from without owner approval
- Whether rates are held per supplier or per brand
- How short supply is pursued, by phone, message or agent
- What a return to a brand distributor needs before it goes
Frequently asked questions
Can an order be raised from the size gaps?
Yes. Sizes and colours below their reorder level pull into a draft order the buyer can edit before sending.
What if the lot does not match the order?
Found figures are typed beside ordered ones. The difference stays on the record until the supplier settles it.
Can a supplier bill be entered without an order?
Yes, for an over-the-counter purchase. Those pieces still enter stock by style, size and colour.
Does it pay the supplier?
No. It records what is owed and what was paid. The transfer itself happens in your bank as usual.
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