One member record for shares, savings, loans, guarantors and committee decisions.
Manage membership, share and savings accounts, loan applications, guarantors, credit committee decisions, employer deductions, arrears and annual meeting notices in one system. Each member is held once, with every account and every paper beside the name. Loan officers, tellers, treasurers and volunteers read the same record, and the board gets its figures from entries already made.
- Account types, common bond groups and loan products entered the way your charter defines them
- Member list, balances and open loans migrated and checked by your treasurer
- Edits to loan products and notice templates handled by GullySystem staff when asked
GullySystem sets up Credit Union Management Software for member-owned savings cooperatives, covering enrolment, share and savings accounts, loan files and arrears. A member holds one record with linked accounts, guarantors and committee decisions. Employer deduction files are matched to members, and board packs come from the entries tellers and loan officers already make.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enrolment
A person joins under the common bond or through a sponsoring employer. Identity papers are filed, a nominated beneficiary is noted, and the first share account is opened.
- 2
Deposits and shares
Money arrives at the counter, by standing order or in an employer deduction file. Each posting goes to the right share or savings account and appears on the statement. Nothing is posted twice.
- 3
Loan application
The loan officer records the amount, purpose and term, checks the savings history and attaches guarantors and supporting documents.
- 4
Committee decision
The credit committee reads one page per file. The decision, conditions and names of members present are recorded, and the applicant is told. Nothing waits on a minute book.
- 5
Repayment and arrears
Instalments fall due on the schedule. Overdue loans appear by age, and each call and promised date is noted for the next person. Nobody starts from scratch.
- 6
Year end and meetings
Interest and dividends are posted by the treasurer, notices go to members, and the annual meeting keeps its attendance list and vote record.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Contact & Account Management
The member is kept as one person with several linked accounts, so a teller reaches shares, savings and loans from a single name.
- Receipts Management
Each deposit is receipted against the correct account type and appears on the statement the member can collect at the counter.
- Workflow and Approvals
A loan file moves from officer to committee with its limits checked, and the recorded decision stays attached with the members present.
- Bank Reconciliation
Employer payments and standing orders are lined up against the bank statement, so an unmatched line is visible before it distorts any member balance.
- Collections and Payment Follow-Up
Overdue loans become a daily call list, and each promised date is noted so the next volunteer picks up where the last one stopped.
- WhatsApp, SMS and Email Notifications
Statements, arrears reminders and meeting notices go out from the member record by email or SMS, with the delivery noted against the name.
- Finance and Accounting Reporting
Loan book, share totals and arrears ageing are drawn from posted entries, so the board pack matches the ledger the treasurer has closed.
- Roles and Permissions
Tellers, loan officers, committee members and the treasurer each open only their own screens, and every change to a loan leaves a record.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For tellers and member service staff
Enrol members, post deposits and withdrawals, print statements and answer balance questions from one screen.
For loan officers
Take applications, attach guarantors and papers, prepare the committee page and follow each loan through to settlement.
For credit committee members
Read the file for each application, vote or record a decision, and set conditions that the loan officer then enforces.
For the treasurer and board
Post interest and dividends, review the loan book and arrears, and prepare the pack for the board and the supervisor.
For collections volunteers
See the overdue members assigned to you, note what was said on each call and set the date of the next one.
The numbers the owner asks for.
- Members by common bond group and employer
- Loan book by product, with arrears ageing
- Guarantor exposure by person
- Credit committee decisions with conditions set
- Employer deduction files matched and left over
- Share and savings balances by account type
- Dividend and interest postings for the year
Who this is built for.
- Member-owned credit unions run by a small paid team and elected volunteers
- Workplace credit unions that collect savings through a sponsoring employer
- Community and faith-based savings cooperatives that lend to their own members
- Credit unions with a credit committee that must minute each loan decision
- Treasurers preparing quarterly figures for a board or a supervisor
When it is not the right choice.
- A small informal savings circle that meets monthly and keeps one page of balances can manage on paper.
- Commercial lenders without member ownership will find Loan Management System or Bank Management Software closer to how they work.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- WhatsApp or other messaging
- Employer deduction files
- Bank statement import
- Accounting export
Questions owners ask before a demo.
Does it hold shares and savings as well as loans?
Yes. Each member has share, savings and loan accounts linked to one record. Postings, balances and statements sit together, and the interest rule for each type is set in the first workshop.
Can it show how much a guarantor has pledged?
Yes. A guarantor’s name links to every loan that relies on him or her. The loan officer sees the total pledged before adding another borrower.
How does it record a committee decision?
The committee reads one page for each application. The decision, the conditions, the amount agreed and the members present are saved on the loan file and cannot be lost in a minute book.
Can it split an employer’s deduction file?
Yes. The file is read line by line and each amount is posted to the member’s share, savings or loan account. Lines that do not match wait for a person to resolve.
Can volunteers use it without accounting knowledge?
Collections volunteers see only the members assigned to them and a place to note each call. Committee members see the loan page. Screens are limited by role.
Will it follow the rules for credit unions in our country?
Membership, dividend and lending rules differ by country and by charter. Your officers go through them with us during the build, and the software does not replace your supervisor’s guidance.
Can our existing member list and balances be moved?
Yes. Members, account balances, open loans and guarantor links are loaded from your workbooks. The treasurer checks each total against the books before go-live.
Who owns the member records?
The credit union does. The quotation sets out the file format in which member and account data can be taken out, agreed before any work starts.
Is a price listed for a small credit union?
No figure is listed. Staff and volunteer logins, along with the account types and loan products you define, shape the cost. A working demo comes before any quotation.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
Related products.
See Credit Union Management Software with your own data.
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