Freelancers and Vendors for Marketing Agencies
Most agencies hire outside help for editing, shoots and writing. Each freelancer or vendor has a record holding the work given, the rate agreed and what is payable.
The freelancer record
Vendors beyond freelancers
Studios, equipment hire, printers and influencer coordinators are held the same way, with the client and campaign each cost belongs to. A shoot that needs a studio, a photographer and a makeup artist carries three vendor costs against one client. The founder can read cost per account that way.
Tying cost to a client
Freelancer and vendor amounts are tagged to the client and the campaign. That cost is read beside the retainer fee, which is how an agency finds out that an account looking healthy on fee is thin once outside help is paid for. Billable vendor costs reach the invoice as extra work.
What stays outside this module
- Contracts and non-disclosure papers, which are linked, not drafted
- Tax deducted on a freelancer bill, which your accountant advises on
- Whether a freelancer is paid before the client pays you
- Rate negotiation, which stays a conversation between people
- Payroll for your own salaried team
Frequently asked questions
Can a freelancer log in to see their work?
Yes, with access limited to the tasks given to them. Other clients, fees and billing remain out of view.
How is a freelancer’s bill checked?
The completed tasks and the agreed rate basis are read together, so finance can see what the bill should amount to.
Are freelancer hours tracked too?
Where you pay by the hour, yes. Hours are logged on the task in the same way your own team logs them.
Can one freelancer work on several brands?
Yes. Their tasks span whichever clients you assign, while each client view shows only the work for that brand.
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