E-commerce software · Configured implementation

Commercial Tyre E-commerce & Fleet Accounts Software

This solution is a trade ordering system for sellers of truck and bus tyres. Fleets log in for their rates, request quotations and check credit and statements. The seller records tyres by vehicle position and follows casings to the retreader.

Discuss your requirement The business view

Product status

Configured implementation on a commerce platform chosen in discovery

The storefront is set up on a platform picked with you in discovery, then extended for quotations and casing records. No part of it is an existing GullySystem product.

There is no published price, free trial or live demo for this solution. Scope and cost are settled in a written proposal after discovery.

Purpose and users

The aim is a place where a fleet can ask, order and check its account, and where the seller can see which tyre is on which vehicle. A shopping cart is the smaller part of this.

It does not retread, grade for safety or advise on load. It records what your depot and retreader report.

Fleet managers
Depot supervisors
Quotation desk
Accounts staff
Owners

Modules

What is in the system.

Fleet portal

Agreed rates, repeat orders, vehicle tyre history and statements behind a login.

Quotation desk

Quotations from a rate list, with validity and conversion into an order.

Vehicle tyre record

Tyre, position, fitting date and distance for each vehicle.

Casing register

Casings counted, graded and followed to the retreader.

Credit control

Limits, overdue amounts and held orders.

Workflows

How the work runs through it.

Quotation to supply

A fleet requests a rate, receives a quotation, confirms by purchase order and is supplied against its limit.

Fit and record

Tyres are fitted at a depot or a yard and entered against the vehicle and wheel position.

Casing to retread

A worn casing is counted, graded and sent on, then returned or written off.

Catalogue and product data

What each product record holds.

Heavy sizes

Size, ply or construction, brand and pattern for truck, bus and tipper tyres.

New, retread and used

Condition held as its own field, so a retread is never listed as new.

Cartons and loads

Pack units for distributors who sell by the carton or the load.

Pricing and order rules

How prices and orders are set.

Rate lists per fleet

Each fleet sees its own rates, dated, and old bills keep the old rate.

Schemes

Quantity slabs and maker schemes, each with a start and a stop date.

Purchase orders

A fleet’s purchase order number travels with the order and onto the invoice.

Stock and fulfilment

From stock to the doorstep.

Depot stock

Counts by size and condition at each depot, read from the stock system.

Fitting jobs

Jobs at a depot or fleet yard, with the technician and the vehicle noted.

Casing movement

Casings counted at each hand-over between depot, retreader and disposal.

Payments, returns and refunds

Taking money and giving it back.

Credit and collection

Bank transfer, cheque and gateway payments applied to the invoices they settle.

Returns and claims

A defective tyre is logged with its serial and followed to the maker’s decision.

Admin controls and reporting

What the team can see and change.

Roles

Quotation desk, depot, accounts and owner each get the screens that suit their job.

Reports

Outstanding by fleet and age, casings held, and tyres due for replacement by distance run.

Integrations

What it connects to, and on what terms.

Stock and billing

Linked to the seller’s stock and billing through its export or API, once that has been checked.

Accounting

Through a file export, or a connection scoped later.

Retreader

A shared sheet or a partner login, as the retreader agrees.

Deployment

How it is set up and run.

Configured platform

Built on the platform you choose, inside your own account where that is possible.

One fleet first

A single fleet runs end to end before the next is added.

Customisation boundaries

What can change, and where the edge is.

What can change

Quotation layout, approval steps, casing statuses and statement format.

Where the edge is

What the platform cannot do is flagged at the start, not found after the build.

Migration and training

Moving over and getting people ready.

Bringing accounts over

Fleet balances, rates and vehicle lists are loaded, then checked against your ledger.

Training

Sessions for the quotation desk, depot and accounts.

Support scope

What support covers.

Scope

Fixes and small changes to the portal, the quotation flow and the casing register are covered by the support terms.

Outside scope

Platform fees, a fleet’s own system link and a redesign are priced separately.

What already exists.

Tyre Shop Management Software

Tyre stock by size and brand, fitting jobs, alignment, warranty, old-tyre exchange and billing for tyre shops.

Learn more

Services

How it gets built.

For the business side, see Software solutions for commercial vehicle tyres e-commerce.

Common questions

Questions about this solution.

Is this an existing product for commercial tyre sellers?

No. It is a configured implementation. Nothing in it is a ready-made GullySystem product.

Which platform will you use?

We choose it with you in discovery, looking at your fleets, catalogue and budget. None is named in advance.

Can fleets see stock?

Only if you choose to show it. Many sellers show in stock or out of stock, not the count.

Requirement discussion

Talk through your commerce requirement.

Describe what you sell, where you sell it and what is slowing you down. An engineer will reply within one business day.

No obligation
A reply within one business day
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