Employee Master Record and Headcount
The master record is one list of everyone who works at the organisation. Attendance, leave and the month sent to payroll all read from it, so each uses the same names.
Several lists of the same people
One list sits in the salary sheet, another in the attendance machine, another on the gate register and another with the HR executive. Each is right about something. None of them reliably shows who resigned on the twentieth.
What the record holds
What reads from it
- The shift roster and attendance, using the same names
- Leave balances counted from the right joining date
- Documents and licences, held on the person rather than in a folder
- The month exported for payroll, person by person
- Headcount by branch, department and employment type
Frequently asked questions
Can we move our staff list from Excel?
Yes, and most set-ups start there. The sheet is cleaned, duplicates are merged and joining dates are checked with you before loading. You sign off a sample, so earlier mistakes are not carried in.
Is this a payroll system?
No. It is the database, with self-service on top. Records, attendance, shifts, overtime and leave live here, and the closed month goes to payroll. Salary calculation runs in payroll software or with your consultant.
Who can see salary and identity documents?
The people you name. Managers usually see their own team without pay details, HR and accounts see more, and every view of a document is logged.
What about people who work at two branches?
The record carries the branch the person belongs to, while attendance marks where the work happened. Headcount still counts each person once.
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