Leave Balances and Approvals for Employees

The balance is shown when an employee applies, and the manager approves from a phone. Casual, sick, earned and comp-off leave follow your policy, and attendance updates on approval.

Share your requirements

Registers kept out of sight

Leave is often written in a register kept by the HR executive. A question about remaining casual leave means stopping work to count. By year end the counting is slow, and the answer can still be challenged. Balances on screen remove that dispute.

How leave runs

The types you actually use

Casual, sick, earned, comp-off and any other type your policy names. Opening balances, accrual and carry forward are set to that policy at the start.

Applied and approved

An employee asks for two days in the third week, and the manager approves from a phone between site visits. Both see the same balance.

The attendance follows

An approved leave moves the balance and shows on attendance for those days. Nothing is marked twice.

Loss of pay, marked as such

Absence with no balance behind it is counted separately and handed to payroll as unpaid days, so it is never absorbed into paid days without anyone noticing.

What both sides can see

A leave balance statement for every person, per leave type
Applications waiting with reporting managers
Leave taken this year, with the approval against each
The holiday list, on the employee’s own login
Unpaid absence for the month, ready for payroll

FAQ

Frequently asked questions

Does it decide our leave policy?

No. It applies the policy you already have, including rules that were never written down. Those are written down first, which is often the most useful part of set-up.

Can a supervisor apply on somebody’s behalf?

Yes. Some staff will not use a portal, so supervisors apply for them. The record still shows who applied and who approved, with the dates of each.

What happens to unused earned leave at year end?

It follows your policy: carried forward, capped or lapsed. Carry forward is set at the start, and the closing balance becomes the next year’s opening balance.

Can a manager see who else is off that week?

Yes, before approving. A request for two days can be weighed against the three people who are already away that week. The manager decides with the full picture.

Talk to us

Tell us what you need.

Share your requirements and one of our engineers will come back to you within one business day.

What happens after you share your requirements

A senior engineer reads your answers. Nobody phones first.
Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.