The ID Card, the SIM and the Pending Advance
The last working day is agreed on WhatsApp, and then nothing comes back on time. Exit and clearance puts the same conversation on a record, with each department ticking its own part.
Chased for three weeks
He resigns on the 6th. The notice period is discussed twice and never written down. On his last day he collects his dues, and the ID card and the SIM leave with him. Three weeks later somebody in accounts is still asking about an advance from February.
What the exit record holds
Dates that stop moving
Resignation date, notice period and the last working day, written on the record rather than remembered from a conversation in a corridor.
A named handover
Work passed to a colleague by name, not to a department. Somebody has to own what he was doing.
Assets back
Everything issued at joining, listed here for return. What is not returned becomes a figure instead of a grievance.
Dues both ways
Advances outstanding, recoveries and what is owed to him, gathered for the full and final that payroll works out.
Each department clears its part
Stores, IT, accounts and the reporting manager tick their own line. Clearance stops being one person chasing four.
What it leaves behind
- A headcount that drops on the right date
- Joiners and leavers for the quarter, with reasons for leaving
- Portal access ending with the last working day
- The attendance and leave record, closed and kept
- Assets issued, returned and written off, per person
Frequently asked questions
Does it calculate the full and final settlement?
No. It gathers what the settlement needs: attendance to the last day, leave balance, advances outstanding and assets not returned. The calculation and the payment run in payroll, or with your consultant.
Can we keep the record after somebody leaves?
Yes, and you should. The file stays with the status and the last working day on it. Headcount counts only who is on the rolls, so an ex-employee does not inflate it.
What if somebody leaves without notice?
Mark the last working day and the reason, and the clearance runs on whatever can still be recovered. Assets not returned stay on the list, whether or not anybody expects them back.
Who can see the reason for leaving?
HR and the people you name. Managers see their own team without the sensitive parts, and every view is logged.
Tell us what you need.
Send a short brief and one of our engineers will come back to you — usually the same day.
- No obligation
- We reply the same working day
- Your details stay private