Expense Claims With the Bill Photographed
A claim carries four fields and a photograph of the bill, entered where the money was spent. Date, amount, vendor and expense head are filed by the person who paid.
Filed when the expense occurs
Paper bills are folded, faded and carried in a pocket for days, and filing the claim later means reconstructing dates and reasons from memory. Here the field engineer photographs the bill and picks a head at the counter or the pump. It takes a moment.
What a claim carries
What happens next
- Approval by your rule, so small claims need no manager
- GST on the bill captured where the bill carries it
- Advances adjusted before anything new is paid out
- The claimant’s own screen showing status
- The bill image one click from every line, months later
Frequently asked questions
Does the claimant need to install an app?
No. It opens in the phone browser and uses the phone’s own camera.
What if there is no bill at all?
The claimant says so and files the claim as such. Auto fares and porter charges often come without a bill. Your policy decides what is allowed without one, and the claim carries a mark so that approvers can see it.
Can a claim be filed for something spent last month?
Yes. The date on the claim is the date of spending and not the date of filing. Claims pending beyond the days you allow show in a report by person and by approver.
Can accounts enter a claim for someone who will not use a phone?
Yes. The accounts assistant enters the claim and attaches the photograph that was sent on WhatsApp. It is a slower path, and it works.
Tell us what you need.
Share your requirements and one of our engineers will come back to you within one business day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements