GST Details Captured From Expense Bills

Vendor GSTIN, invoice number and the tax shown on the bill are recorded with each expense. Your CA reviews a list with detail behind every line and not a single total.

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Bill detail kept with the expense

Hotel, fuel and courier bills each print a tax line. In a claim sheet they often become one figure under travel. A CA cannot work backwards from that figure without the bills. Here the tax detail is stored beside each claim.

Recorded with every claim

Vendor GSTIN

The GSTIN is taken from the bill and kept with the expense, so the vendor can still be identified months later when the CA reviews the month. It stays on the line.

Invoice number and date

These are the details a tax entry needs, entered in place of a rough date and a rounded figure, and both come straight from the bill. Nothing is approximated.

Tax shown on the bill

The tax is recorded as it appears on the paper. It is not calculated and not assumed.

Head and tag

The expense head is stored along with the site, vehicle or customer, since eligibility can turn on that detail. Your CA decides what applies.

What your CA receives

GST captured on expenses, listed for review
The bill image against every line, openable
Entries where a GSTIN is missing, so the gaps are clear
The month exported as vouchers with your own ledger names
Anything doubtful left for the CA to decide

FAQ

Frequently asked questions

Does it decide our input tax credit?

No. It captures the GSTIN and the tax on the bill and lists them. What is eligible is a matter for your CA.

Is the GSTIN read from the photograph automatically?

No. The accounts assistant opens the claim beside the bill image and types what is printed on it. The step is manual so that every entry is checked by a person.

Will it verify a GSTIN against the portal?

No. The module holds what the bill says. Whether the vendor’s return matches is a reconciliation your CA runs in other tools.

Can the claimant enter the GST directly?

Yes. Accounts checks the entry against the image before payment, because a wrong GSTIN causes more trouble than a blank one.

Talk to us

Tell us what you need.

Share your requirements and one of our engineers will come back to you within one business day.

What happens after you share your requirements

A senior engineer reads your answers. Nobody phones first.
Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.