One serial holds duty, heat, trim and curve.
Enquiries, duty-point quotations, casting receipt, machining cards, impeller trims, mechanical seals, assembly, hydrostatic and performance tests, dispatch and spares sit on one record per pump serial. Each serial holds the duty it was selected for, the casting heat it came from, the trim turned on the impeller and the curve it achieved. Sales engineers quote from your range. Test bay and spares desk read it too.
- Pump range, price list, material codes and test formats entered as your sales engineers use them, with duplex and bronze options kept apart
- Existing serials, trims and test curves migrated
- Test limits agreed with your engineers
Makers of centrifugal, submersible, dosing and multistage pumps get duty-point quotations, casting heats, impeller trims, mechanical seals and test curves on one serial. GullySystem prepares the set-up from your range. Spares orders open from that serial too. Your engineers fix the test limits.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and selection
The enquiry records liquid, temperature, solids, flow, head and suction conditions, and the model, trim and materials chosen for them are saved beside it. Selection is never retyped.
- 2
Quotation
Pump, motor, baseplate and coupling are priced from your own tables, and every revision sent to the buyer stays on file. Old revisions stay readable.
- 3
Order and release
A confirmed order opens a pump serial, and the machining card, impeller trim and parts list are released together so the lathe and the stores work from one revision.
- 4
Casting and machining
Castings are received by pattern and heat number and issued to the lathe by serial, and the impeller trim is recorded as it is turned. Each casting stays tied to its serial.
- 5
Assembly and test
Bearings, seal and motor are fitted, alignment is checked, and the pressure and performance readings from the test bay are saved as the serial’s curve. Failed runs stay on file.
- 6
Dispatch and spares
The data sheet and delivery note are printed from the record, and later spares orders open from the same serial. The history is already there.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Estimate/Quotation Management
Pumps are priced from tables by model, material, motor and coupling, with each buyer revision for a changed duty saved beside the earlier price.
- Bill of Materials
The parts list for each pump covers casing, impeller, shaft, sleeve, bearings, seal and motor, so assembly draws the right items.
- Batch and Serial Tracking
Castings arrive with foundry, pattern and heat numbers and are linked to the pump serial that machining finishes.
- Work Order Management
A card per pump releases the trim and bore dimensions to the shop and records what the machinist actually turned.
- Quality Control
Casing pressure results and flow, head, power and vibration readings are saved to the serial as the test bay takes them.
- Goods Receipt (GRN)
Each delivery from the foundry is checked against the order and its marking before the casting is accepted into stock.
- Service Reports and Proof of Visit
Every repair visit is logged on the installed pump, so the next impeller or sleeve is quoted from what is actually fitted.
- Opportunity Management
Each live enquiry shows its duty, the model offered and the next step, so open quotations are followed up by sales.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For sales engineers
Capture the duty and suction conditions, select the model, price the duplex or cast iron options, and follow the quotation through to a confirmed order.
For the design office
Handle special volute casings, diffuser and multistage arrangements, and release revisions that machining and assembly see as soon as they are issued.
For machining and assembly leads
Open the card for each pump, record the trim turned, and see which casings still wait for a seal, a bearing set or a motor.
For test bay engineers
Enter readings against the serial with the tachometer and manometer used. Print what the buyer asks to see, whether a curve, a witness sheet or a megohm record.
For service and spares staff
Find the installed pump by serial. Quote the right impeller, sleeve or seal from what is fitted, check the baseplate and coupling on record, and book the repair visit.
The numbers the owner asks for.
- Pumps in build, by stage and model
- Volutes received and issued by heat number
- Impeller trims turned against trims quoted
- Hydrotests passed, failed and awaiting
- Seal and bearing kits issued by serial
- Open, won and lost quotations, by duty class
- Spares quoted by model and shaft size
Who this is built for.
- Makers of end-suction, split-case and multistage process pumps
- Builders of submersible and deep-well pumps
- Makers of dosing, diaphragm, plunger and gear pumps
- Workshops that rebuild and re-rate pumps for plants
- Spares businesses that serve older pump ranges
When it is not the right choice.
- A pump dealer that only resells finished units, with no casting, machining or test bay of its own, needs a wholesale ordering tool, not this one.
- A repair shop with no manufacturing may prefer Industrial Repair Management Software.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- Accounting export
- Payment gateway
Questions owners ask before a demo.
How does a duty point reach the quotation?
The sales engineer enters liquid, flow, head and suction on the enquiry, and the selected model and trim are saved with it. The quotation and the order then carry one duty.
Can the performance curve be printed for the buyer?
Yes. Readings from the test bay sit under the serial and print as a curve beside the test summary, formatted the way your test engineers like to read it.
What if we change the trim after the quotation?
The change is entered as a revision of the order, the machine shop gets the new trim card, and the old card stays in the history.
Can we keep both cast iron and stainless versions of one model?
Yes. Cast iron, bronze, duplex and stainless are options on the model, each with its own cost and parts list, and the serial remembers which was built.
Can we record which gauge was used on a hydrostatic test?
Yes. The gauge or test rig number is a field on the test record, so every hydrotest made with one instrument can be listed together.
Does it help with pumps sold years ago?
Yes. A plant’s pump is found by serial or customer, and its shaft size, seal and trim are on screen when a spares order arrives.
Can castings from different foundries be tracked?
Yes. Each lot is received with its foundry, pattern and heat numbers. Machining then issues the lot to a serial, so a casting that seeps on test traces back to its foundry.
What does it cost?
It depends on the user count and the test sheets chosen, and the written quotation names scope and price once you share your requirements. Nothing comes from a price list.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Industrial Pump Manufacturer Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
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